Job Description Job Description Experience Level: Level 2 Job Responsibilities: Will be responsible for supporting the Vancouver and Houston offices, for Fixed Income.

Arrange all aspects of travel (arrange flights, hotels, rental car and sedan service, currency, etc.), keep travel profiles current, retrieve appropriate approvals Assist in coordination of expense reimbursement, with the FID Expense team Coordinate with Office Manager regarding new hire onboarding, special projects, office maintenance, etc.

Calendar maintenance for meetings and/or conference calls for Managers and supporting teams Coordinate related conference rooms including any catering, audio/videoconference set up Assist in coordination of client outings, including car services, for local & visiting Managers/teams Local telephone coverage: answer phones, take accurate messages, back-up other lines as needed On-site contact for visitors, clients & vendors; Provide and maintain card access to FID space.

Type correspondence, memos and presentations.

Prepare presentation books and meeting materials, copy, collate, bind Maintain filing system Navigate Firms resources, interface with various departments to collect information, respond to requests,



obtain services Retrieve research or other necessary materials from intra/internet Send and retrieve digital and inbound faxes Distribute mail, arrange messengers and overnight package services Provide backup support for colleagues during vacation/sick days, and assist their groups as needed with phone coverage and other office needs Miscellaneous support: Maintain an orderly and fully-functioning work space Required Skills and Personal Attributes: Strong communication, judgment, and problem-solving skills Solid attention to detail as well as solid organization/time management skills Must be an enthusiastic, positive team player who is willing to help and works well with colleagues Able to work in a fast-paced environment and handle multiple tasks concurrently Flexible with coverage responsibilities and teams.

Other Requirements: College Degree Preferred or Relative Corporate Experience preferred (1-2 Years of Experience) Proficient in Microsoft Office applications, especially Outlook for email, calendar and contacts Other helpful applications include Excel, Power

Point, internet and research tools Keep up to date with office procedures and technical training as well as all policy guidelines & compliance requirements

📌 Administrative Assistant – Reception (Vancouver)
🏢 Alltech Consulting Services
📍 Vancouver