Executive Assistant / Project Coordinator
Job Status: 2 year contract

Wage: Starting at $34.59 per hour, 35 hours per week

Reports To: CAO

Location: Central Elgin

The position is responsible for ensuring the efficient operation of the CAO's Office, supporting the Mayor and Council and senior management, and coordinating administrative support for the Hospital Lands Project (HLP).

The role requires exceptional organizational skills, discretion, and the ability to balance executive support responsibilities with project coordination.

Key Responsibilities

Provide confidential administrative support to the CAO and Hospital Lands Project Team (HLPT).

Manage the CAO's calendar, meetings, travel, and correspondence.

Prepare agendas, briefing notes, reports, presentations, and meeting materials for HLPT.

Coordinate Senior Management Team meetings and follow up on action items.

Screen inquiries and prioritize issues requiring the CAO's attention.

Maintain confidential files and records.

Coordinate appointments with Council, senior staff, government agencies, consultants, and community organizations.

Coordinate all aspects of HLP assigned by the CAO and Project Manager.

Coordinate and schedule meetings for the HLPT.

Provide administrative support for HLPT.

Maintain files and document control.

Qualifications and Requirements

Diploma or degree in Public Administration, Business Administration, Office Administration, Political Science, Project Management,



or a related field.

Minimum five years of progressively responsible administrative or project coordination experience.

Experience supporting senior executives is required.

Municipal government experience is preferred.

Experience in project coordination is an asset.

Excellent communication skills, both oral and written.

Interpersonal skills to maintain pleasant and effective relations with staff and the general public.

Ability to co-ordinate various responsibilities.

Computer literacy is a requirement.

Comprehensive experience with Microsoft Excel, Word, PowerPoint and Teams.

Experience with Microsoft Project or Teams Planner is a key asset.

What We Offer

Competitive wages.

Employee & Family Assistance Program (EFAP).

Participation in the OMERS pension plan.

Flexible work arrangements where operationally possible.

The Municipality of Central Elgin is an equal chance employer.

The Municipality of Central Elgin will attempt to provide reasonable accommodation for known disability for an applicant or employee if requested

Personal information is collected pursuant to the Municipal Freedom of Information and Protection of Privacy Act and will be used only to evaluate the suitability of applicants for employment.

Questions respecting the collection of information should be directed to the Clerk of The Corporation of the Municipality of Central Elgin.

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