We are looking for a highly organized Executive Assistant & Office Manager to support senior leadership while keeping daily office operations running smoothly in Toronto, Ontario.

This position combines executive-level coordination with hands-on administrative oversight, requiring strong judgement, discretion, and a service-focused approach.

The successful candidate will manage competing priorities, maintain productive workflows, and help create a detail-oriented and well-organized workplace environment.

Responsibilities: Provide proactive administrative support to senior executives, ensuring schedules, priorities, and communications are managed efficiently.

Coordinate complex calendars, arrange meetings, and prepare materials to support leadership decisions and day-to-day operations.

Organize business travel, including itineraries, bookings, and related logistics, while anticipating changes and resolving scheduling conflicts.





Prepare, review, and submit expense reports with accuracy and in accordance with internal policies and timelines.

Oversee general office administration, including supplies, document handling, scanning, photocopying, and maintenance of organized records.

Support meeting delivery through virtual platforms such as Cisco Webex Meetings and assist with room setup or technical coordination as needed.

Maintain and update administrative information across business systems, including CRM and timekeeping or expense platforms such as Kronos, Concur, or ADP-related tools.

Act as a reliable point of contact for internal stakeholders, demonstrating strong attention to detail when working with C-suite leaders and cross-functional teams.

📌 Executive Assistant & Office Manager (Toronto)
🏢 Robert Half
📍 Toronto