Henvey Inlet First Nation is seeking a full-time Education Manager to join our Administration. The Education Manager reports to the Director of Finance/Administration and is responsible for monitoring student attendance and grades in order to identify academic problems and recommend solutions. The Education Manager is the primary contact for HIFN members seeking information on available educational support and is responsible to provide academic and career counselling services to HIFN students and families pursuing their educational paths. The Education Manager will also act as HIFN’s education liaision with external institutions and agencies seeking First Nations consultation on education policy. This position requires exceptional client relation and interpersonal communication skills.

Henvey Inlet First Nation offers competitive wages, paid vacation and personal emergency days, an incredible pension and benefit package, on-site daycare services for working parents, fifteen paid federal, provincial and First Nations holidays, annual cultural leave, paid Christmas break, and half-day workdays every Friday.

MAIN RESPONSIBILITIES
The Education Manager will be responsible to:

Present a positive and professional image of the organization at all times

Serve as the subject matter expert and key point of contact for Educational Department questions and concerns

Respond to general membership, staff and client inquiries on behalf of the Education Department via telephone, email and in-person where appropriate

Promote good relations with staff, parents, councils, and the community

Maintain comprehensive, detailed, chronological, up-to-date and accurate individual student record filing system

Organize, maintain and coordinate accurate and complete office records and files in their proper electronic databases and locations

Eliminate unnecessary or outdated materials, destroying them or transferring them to inactive storage archives according to file maintenance/legal guidelines

Prepare and distribute correspondence, forms, letters, reports, and memos on behalf of the Education Department as necessary (ie – confirmation of Nominal Roll to the various school boards, sponsorship letters, etc.)

Schedule and facilitate meetings and appointments with Education Department clients

Assist with the completion of client intake forms, applications and all other required education-related forms

Maintain data for various reports using the Learning Management System as necessary

Develop and oversee long-range and short-term department goals and objectives, including the annual Education Department work plan

Liaise with students, parents, school representatives and bus drivers

Be familiar with the HIFN school bus routes for both elementary and secondary schools and communicate with parents when bus schedule changes and/or there are issues

Coordinate and facilitate annual back-to-school community meetings to review HIFN education policies including the HIFN Bus Rider Code of Conduct

Track and record client attendance, examinations and assessments results

Monitor student attendance and grades, identify problem areas and recommend solutions

Oversee, manage and implement HIFN’s student incentive program,



including graduations incentives and

summer student employment recommendations

Consult with teachers, teaching assistants, parents, administrators and community agencies

Refer students to other specialized services when required

Co-ordinate the provision of counselling and information services to students, parents and teachers

Counsel students regarding educational, career or vocational issues and organize external services where required

Develop, plan and implement academic activities and workshops related to high-school students’ successful transition to college (ie – college/university fairs)

Accept, review and recommend post-secondary student applications according to Education Policy

Prepare and manage education budget for elementary, secondary, and post-secondary level students prior to June annually; review school board invoices for tuition and remit to Director of Finance/Administration for approval

Prepare and remit monthly cheque requisitions to process post-secondary student allowances and other student incentives to the Director of Finance/Administration

Maintain communication and liaise with post-secondary students and institutions

Organize and coordinate career fairs, incentives, etc.

Review, amend, research, develop and implement Education Department policies and procedures, including HIFN Post-Secondary Policy and school bus policies and procedures

Establish and maintain effective professional relationships with educational institutions and government agencies including various district school boards, Kinoomaadziwin Education Body (KEB), Union of Ontario Indians (UOI), Ministry of Education and other external stakeholders

Act as HIFN’s liaison representative with KEB and other educational bodies and institutes

Prepare and submit post-secondary recommendations for Chief & Council approvals

Research funding programs available for the Education Department needs and prepare funding applications, including KEB contribution funding agreement, as requested

Complete and submit Education Department reports for all government agencies and funders as required

Prepare statistical reports for leadership meetings, explaining the usage and progress of the current educational programs

Complete AANDC education reports accurately as required (ie – Annual Nominal Roll, Special Education report, etc.)

Coordinate all Education Department meetings and programming by preparing materials and organizing catering as required

Organize, set-up and clean-up meeting facilities and ensure appropriate presentation equipment is available

Coordinate the purchase of equipment and other materials needed to support clients with educational success

Supervise and support the Education Department staff through mentoring, coaching, and leading project initiatives





Oversee time and attendance records for the Education Assistant, School Bus Drivers and all other department staff, including approval and signoff of time sheet and time-off requests

Participate in performance management and progressive discipline processes within Education Manager capacity as necessary

Ensure that all health, safety and security regulations are adhered to by modeling and enforcing safe work practices

Adhere to all HIFN Policies and Procedures

Take interest in continuous learning and maintain up-to‑date knowledge on current industry standards, regulations, trends and practices

Attend and participate in external and internal agencies/committee meetings (ie – First Nation Advisory Committee meetings, UOI education meetings, etc.)

Prepare and deliver presentations at conferences, workshops and symposia on behalf of the Education Department

Attend and participate in external educational workshops and conferences as required

Participate in mandatory on-the job training and training workshops as required

Attend and actively participate in mandatory staff and community meetings

Perform other duties as assigned from time-to-time by the Director of Finance/Administration or Chief and Council

QUALIFICATIONS

Post-secondary degree or diploma in Education, Human Services or related field required

Certificate in Career Development and Academic Advising preferred

5+ years previous education/academic counselling experience

Knowledge and understanding of school board policies, curriculum, compliance regulations and appropriate legislation

A robust understanding of First Nations’ cultures, values and history preferred

Knowledge of Henvey Inlet First Nation community and practices an asset

Previous experience working within a First Nations organization an asset

Valid Ontario Class G Driver’s License with access to a reliable vehicle

Current CPIC

Current First Aid and CPR Level C an asset

Strong computer and typing skills

Intermediate knowledge of Microsoft Word, Excel and PowerPoint

Excellent client relations and interpersonal communication skills and the ability to inspire and encourage students in achievement of academic excellence

Experience working with youth and families

Strong written and verbal communication skills

Strong public speaking and presentation skills

Exceptional organization and time-management skills

Proactive approach to problem solving with strong decision-making capability

Excellent negotiation and mediation skills

Strong attention to detail and the ability to perform and prioritize multiple tasks seamlessly

Ability to adapt to changing work needs and demands

Self-driven with the ability to work independently with little direction or as part of a team

Proven ability to handle confidential information with discretion

Intermediate mathematical skills

Professional attitude and a strong work ethic

Willingness to travel for work when needed

Willingness to participate in ongoing learning

HOURS OF WORK
Full-Time – 35.5 hrs/week

REMUNERATION
$30/hr – $45/hr

START DATE
As soon as possible

APPLICATION DEADLINE
Open until filled

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📌 EO-Education Manager (Ontario)
🏢 Henvey Inlet First Nation
📍 Ontario