Job Description: Office Manager & HR Coordinator

Department: General Administration

Location: Toronto / Calgary

Who We Are
Validere is the enterprise intelligence platform for the energy industry. Our all-in-one platform empowers energy companies to make smarter decisions by streamlining operations with integrated data, automation, and predictive insights.

Over 50 of North America’s leading energy companies rely on Validere’s technology and multidisciplinary experts to improve their operations and navigate complex compliance requirements with clarity and ease. The company has offices in Calgary and Toronto.

Who You Are
We’re looking for an Office Manager / HR Coordinator who is proficient, highly motivated, detail-oriented, and interested in long-term growth alongside our business. Reporting to the Chief Operating Officer, you will support our employee experience by ensuring seamless office operations.

Because this role is closely connected to our employees and workplace operations, it requires onsite attendance at least four days per week.

What You Will Do
Office Management & General Administration (50%)

Facilities Management:

Liaise with vendors including suppliers and building management

Lead and maintain relationships with subtenants

Office access card management

Act as primary point of contact for all building communications

Arrange repairs and enhancements for the office environment

Partner with Senior Accounting & Payroll Specialist on payroll administration

Act as primary administrator for various employee platforms and tools

Order office supplies, monitoring stock levels and managing a records database

Keep updated records of office expenses and costs

Own branded merchandise orders - budget and inventory management

Support SOC audit purposes

Primary on-site “go-to person” for all administrative needs of the business

Ad hoc requests from the Chief Operating Officer

Partner with Senior IT & Systems Manager on any ad-hoc projects

Recruitment & HR Coordination (35%)

Own and maintain detailed records in the HRIS system and company HR drive

Coordinate recruitment process and ownership of job candidate experience





Manage job candidate pipeline and scheduling associated with it

Source and reach out to ideal candidates on LinkedIn and various other platforms

Perform initial screening calls

Prepare offers of employment from templates

Initiate, maintain, and monitor candidate background checks

Partner with operations teams on employee onboarding and offboarding

Access card assignment and management

Set up onboarding sessions/exit interviews

Ensure new hires complete mandatory HR trainings

Assist Senior IT Manager with hardware collection and shipments

Act as benefits administrator

Partner with Senior Accounting Specialist as benefits advisor for employees

Liaise with our benefits brokers

Partner with IT & Systems Manager to ensure monthly employee trainings are completed

Own and maintain Employee Handbook and all HR policies

Partner with Senior IT & Systems Manager in policy administration, evidence collection, and SOC compliance

Provide employment verification services for existing employees

Employee Experience Coordination (15%)

Organize company events, team socials, and wellness initiatives

Order and maintain inventory of snacks/beverages for the offices

Own and execute weekly team-building lunches across 2 offices

Book restaurant reservations for employee events

Ordering and shipping of prizes for team social winners

Budget management for Party Planning Committee

What You Bring To The Team

A Bachelor’s Degree is preferred; a relevant college diploma will be considered

Proven experience as an Office Manager and/or HR Coordinator or other relevant administrative support experience

Innovation and improvement mindset - suggest ways to improve and innovate processes, systems, etc. to optimize team and greater employee experience





Ability to balance employee experience with business requirements

Ability to balance multiple and sometimes competing priorities

Self-starter comfortable with ambiguity in a fast-paced environment

Excellent computer skills, including a high degree of proficiency in Google Suite

Very organized and agile with the ability to prioritize

Reliable, personable, and professional

Experience with handling confidential information

Excellent oral and written communication skills

What We Offer

Competitive compensation

Stock options (at Validere, we're all owners)

Professional development budget to master your craft

Comprehensive health and dental advantages

Generous time-off with parental/family leave

Quarterly Employee Wellbeing Days

“Great Place to Work” Certified

Hybrid work arrangements - working remotely 1 day per week

An inclusive, ego-free environment where diversity of people and thought is valued

Opportunity to impact the trajectory of a fast-growing tech company

Our Shared Values

Deliver (the highest) value

Remove friction

Every day; more scalable

Be well, fair & transparent

Validere is an equal employment opportunity employer. We welcome and encourage applications from everyone regardless of race, colour, religion, gender, sexual orientation, age, or disability status. Accommodations are available on request for candidates taking part in all aspects of the interview process and beyond. We are committed to providing an inclusive, open, and diverse work environment.

At Validere, we utilize Dover as our applicant tracking system for both applicants and sourced candidates. However, all candidates are thoroughly reviewed and advanced by our dedicated internal recruitment team, ensuring a personalized and attentive hiring process. It’s key to note that we do not employ additional AI tools in this process; our evaluation is entirely manual, focusing on the unique qualifications and experiences of each candidate.

The annual salary range for this position is between $68,000 and $80,000; actual total compensation will be determined based on experience, qualifications, and location.

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📌 Office Manager / HR Coordinator (Alberta)
🏢 Validere
📍 Alberta