Executive Director, Finance and Donor Services

Salary range
$ 71,800 - $80,000

Job type
Full-Time, Permanent, Hybrid working 2-3 days per week

Location
Posting period
Monday, August 24, 2026

The opportunity
Are you motivated by the chance to help all young people in Canada access mental health support and Feel Out Loud at Kids Help Phone (KHP)?

The Manager, Gift Funds Administration plays a key role in managing and reporting on the funds and fund disbursements that supports the mission of Kids Help Phone. Reporting to the Executive Director of Finance & Donor services, this position is responsible for overseeing the financial administration of gifts from donors; while collaborating with internal stakeholders to ensure compliance with funding agreements and timely reporting, as well as managing disbursements between Kids Help Phone Foundation and Kids Help Phone.It’ll take courage, collaboration, innovation, resilience and trust.

The responsibilities
Gift and Fund Administration & Compliance

Manage and support the full gift lifecycle from proposal through financial close-out and stewardship reporting

Monitor fund disbursement expenditures and funding utilization to ensure compliance with approved program budgets and monitoring associated deliverables/KPIs

Collaborate with Kids Help Phone Foundation Donor Experience team and Kids Help Phone program leads on all reporting requirements for donor stewardship reports, leading all financial components

Support the Director, Donor Experience with gift deliverables calendar to monitor reporting requirements and deadlines

Coordinate and facilitatecross-functional kickoffmeetings following thereceipt of grantsor major gifts, ensuring alignment amongall internal andexternal stakeholders manage all partners for applicable grants

Coordinate the development and monitoring of gift/grant budgets in collaboration with program leaders and KHP accounting team

Prepare financial reports for gifts, funds and fund disbursements for internal and donor facing

Support monthly, quarterly, and annual financial reporting related to funds and fund disbursements

Assist with annual audits by preparing fund disbursement schedules and supporting documentation.

Assist with developing, monitoring, forecasting and reporting against funding priorities in collaboration with VP, Community Giving & Operations

Reconciliation and reporting on fund balances to funding priorities

Manage fund disbursements to Kids Help Phone

Proposal Support

Support the Philanthropy team in the development of budgets for new proposals and collaborating with Kids Help Phone program teams

Review proposal budgets to ensure accuracy, sustainability, and alignment with funding priorities

Reporting & Analysis

Track funding trends in relation to funding priorities

Develop dashboards and reporting tools to improve fund management processes.





Identify potential financial risks and recommend corrective actions where necessary.

Cross-Functional Collaboration

Work closely with Senior Leadership Team, Kids Help Phone Finance and Program teams and Kids Help Phone Foundation fundraising teams to support accurate gift, fund and fund disbursement reporting and compliance. Provide guidance to Operational Leadership Team and Kids Help Phone Finance team on gift and fund disbursement compliance and financial reporting requirements

Recommend and implement best practices for gift, fund, and fund disbursement management processes.

Improve internal controls, reporting procedures, and documentation standards.

Stay current on accounting standards, charitable sector regulations, and funder requirements.

The qualifications

Bachelor’s degree in accounting, Finance, Business Administration, Public Administration, or a related field.

CPA designation (or progress toward CPA) is considered an asset.

Minimum 3–5 years of experience in grants management, fund accounting, or financial administration within the charitable, not-for-profit, healthcare, or public sector.

Solid knowledge of budgeting, financial analysis, and fund accounting principles.

Advanced Microsoft Excel skills.

Experience with financial and fundraising systems (e.g., Blackbaud, Financial Edge, Raiser's Edge) is an asset.

Experience with grant management software is an asset

Excellent organizational, analytical, and project management skills.

Exceptional written and verbal communication skills.

Ability to manage multiple priorities while consistently meeting deadlines.

Don’t meet every qualification listed? Studies often report that equity‑deserving people are less likely to apply for jobs unless they meet every requirement. KHP Foundation is dedicated to building a more diverse, inclusive and authentic workplace, so if you’re excited about this role, but your experience doesn’t align with every qualification, we welcome you to apply anyway. You may have the qualifications / experience for this role or other opportunities at KHP Foundation.

The application process
About KHP Foundation
KHP Foundation inspires generosity and raises funds across Canada to deliver on KHP’s promise to youth. KHP Foundation helps ensure every supporter’s contribution gives more young people’s feelings a place to go wherever they are — from coast to coast to coast. Donors to KHP Foundation unlock the hope young people need to thrive in their world by scaling access to support,



advancing equity and accelerating innovation so youth can always Feel Out Loud and get trustworthy help for any feeling or issue, big or small. Help now atKidsHelpPhoneFoundation.ca.

Inclusion, Diversity, Equity and Accessibility (IDEA)
KHP Foundation has a role to play in effecting social change and advancing equity. This is why the practice of IDEA is critical to us. We believe everyone who interacts with us deserves to feel empowered to bring their authentic selves to an environment of mutual respect. An open and diverse community can foster inclusion and amplify voices that have been, and continue to be, underrepresented.

As such, we welcome applicants from equity‑deserving communities, including Indigenous Peoples, racialized persons, persons with disabilities, women, 2SLGBTQI+ individuals and more. We strongly believe that alleviating the underrepresentation of equity‑deserving groups will help create a stronger KHP Foundation so young people across Canada can express all their thoughts and feelings.

Accommodations
KHP Foundation welcomes applications from people living with disabilities. Reasonable accommodations are available upon request during any phase of the application / hiring process. If you’re contacted about an opportunity, you can reply and let us know if you require accommodations at any time.

Compensation and benefits
Salaries at KHP Foundation are determined by candidate experience, qualifications and specific skill sets, as well as market and operational considerations. Benefits at KHP Foundation may include:

Emergency travel assistance

Wellness programs

Recognition awards

Employee and Family Assistance Program (EFAP)

Candidate verification
KHP Foundation will ask the successful candidate for this opportunity to complete a background screen, which may include criminal, credit, employment and educational checks. All offers of employment are conditional on the receipt of satisfactory results of any applicable check.

Privacy
KHP Foundation cares about your privacy. We’re required to save select information about opportunities, applications and interviews for set periods of time. To learn more, you can explore KHP Foundation’sprivacy policyor contact us using ourgeneral form.

Message to agencies
KHP Foundation doesn’t accept unsolicited phone calls, referrals and / or resumes from any source other than directly from candidates. KHP Foundation won’t consider unsolicited phone calls, referrals and / or resumes from vendors including and without limitation, search firms, staffing agencies, fee-based referral services and recruiting agencies. The submission of unsolicited referrals and / or resumes by anyone other than a candidate directly to KHP Foundation is deemed gratuitous. KHP Foundation won’t be obligated or bound in any way to pay a referral or any other fee if a person referred to us from a source other than a direct candidate is subsequently hired.

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📌 Manager, Gift Funds Administration (Ontario)
🏢 Kids Help Phone
📍 Ontario