Are you an administrative professional looking for a new and exciting chance? Do you enjoy providing exceptional client service while working in a quick-paced, innovative, and collaborative environment where you learn daily?

McInnes Cooper seeks a proactive client service-focused Office Support Assistant to join our team in our Halifax office for a full-time permanent position. This position will provide general administration support to our team ensuring the overall operational needs of the office are met.

Qualifications

- Office/Legal Administration Diploma or related education or transferable administrative experience;
- Exceptional time management; excels in a demanding, fast-paced environment, highly detail-oriented, and flexible to changing priorities;
- Exceptional technology skills, with proficiency in all aspects of Microsoft Office;
- Exceptional communication skills, a special focus on client service, and the highest degree of professionalism;
- Working in a team environment, the successful candidate will be a strong team player and have high personal integrity; and,
- Strong interpersonal skills and independent judgment.

Responsibilities

As an Office Support Assistant, you will be responsible for:

Legal Services Support

- Document preparation duties including preparation of letters/transcribing documents, scanning, printing, and making copies;
- File management of documents both in paper and electronic formats;
- Arrange deliveries and couriers, including hand deliveries when necessary;




- Assist with the management of files including opening and closing files;
- Enter time entries for lawyers in the firm's finance software;
- Prepare client invoices and expense claims;
- Schedule and coordinate meetings; and,
- Provide backup coverage to Legal Assistant(s) during vacations or absences.

Our team members have access to:

- Defined-benefit pension plan;
- Firm-paid health and dental benefits;
- Health spending account;
- Personal (wellness) spending account;
- Time for you:
- Including vacation, personal, and sick days.

- Our Team - we can't say enough about our people! You will be part of a team-oriented, collegial, respectful, and caring team; and,
- Have the opportunity to participate in a variety of teams including Collective Social Responsibility, Wellness, Diversity, Equity & Inclusion, and , Special Events and so many more!

McInnes Cooper is committed to building an environment that is diverse and inclusive, representative of the communities in which we serve. We welcome and encourage applications from persons who identify as racially visible, Indigenous, persons with disabilities, women in underrepresented roles, and members of the 2SLGBTQ+ community. Applicants from these equity groups may self-identify through our online application process.

As part of the recruitment process, MC will provide accommodation(s) to candidates with disabilities. If you require an accommodation(s) to participate in the recruitment process with us, please contact

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📌 Halifax Office Support Assistant (Halifax Regional Municipality)
🏢 McInnes Cooper
📍 Halifax Regional Municipality