Adams Lake Indian Band is seeking Executive Assistant to Chief and Council to work under the direction of the Adams Lake Band’s Chief Operations Officer or designate. The individual’s main responsibility will be to manage schedules and calendars, meetings, and travel for Chief and Council. The Executive Assistant will act as an extension of C&C; emails and general communication by prioritizing responses. The EA will support senior executives, be an expert communicator and organizer, and be able to work at a high level of professionalism.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

Performs all duties and responsibilities in accordance with Adams Lake Indian Band policies and procedures

Calendar and schedule management for Chief and Council or executive level meetings

Prioritizes communication, emails, and messages

Prepare budgets, reconcile, and track related income/expenses

General applications for events

Preparation of meeting agendas, taking meeting minutes and meeting minute distribution

Presentation preparation and coordination

Setting up meeting events, including venue organization, scheduling and support services

Proofreading communications and reports

General administrative duties as required

Performs other duties as required

QUALIFICATIONS, KNOWLEDGE, AND SKILLS

Post secondary degree or Diploma in Business Administration or similar field

5+ years of experience in an Executive Assistant role, supporting VP level or above

Proven success in prior comparable role

Proven ability to work well under pressure, prioritize tasks and meet deadlines

Must be able to work in a team, and independently

The ability to anticipate needs and requirements

Excellent communication & presentation skills

Intermediate Microsoft Office skills

Attention to detail





Must be able to manage confidential information

Flexible to attend events if required

Excellent customer service mindset and the ability to deliver to a high standard of competence

SUPERVISORY RESPONSIBILITIES
N/A

PHYSICAL DEMANDS
Those normally associated with a typical office environment.

WORKING CONDITIONS
Majority of work is performed in a typical office setting. Some travel may be required.

EQUIPMENT AND SOFTWARE
Office – Microsoft Word, Excel and Outlook

OTHER REQUIREMENTS
Valid Class 5 BC Driver’s License (copy)

BONA FIDE JOB REQUIREMENTS
Current Criminal Record Check with vulnerable sector clearance, with results acceptable to ALIB.

TERMS OF EMPLOYMENT:
Full time permanent position

Wage range: $28 - $40 per hour determined based on education and experience.

Location: 6331 Chief Jules Drive, Chase BC, V0E 1M0

Hours per week: 75 hours bi-weekly (max 37.5 hrs./week), with flexibility in hours/days of work.

WHY US?
We offer a comprehensive benefits package, including a defined contribution pension scheme, health, vision, and dental coverage, LTD, AD&D;, and life insurance and an employee assistance program. In addition to a starting vacation entitlement of two weeks we typically provide a two-week paid winter break and provide paid sick/personal days in addition to Statutory or Designated holidays.

Competition will remain open until filled.

Preference may be given to qualified ALIB band members and individuals who self-identify as First Nation, Inuit, or Indigenous ancestry. All applicants must be legally entitled to work in Canada.

ALIB reserves the right to withdraw, cancel, postpone, or revise advertised positions; although we acknowledge all those interested in the position, only those candidates selected for an interview will be contacted.

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📌 Executive Assistant to Chief & Council (British Columbia)
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📍 British Columbia