The Administrative Assistant role provides critical operational assistance to the Portfolio Leader and Director of Corporate Development. This role is ideal for detail-oriented professionals who excel in fast-past processes and structured administrative processes. You will help maintain the integrity of our M&A; operations by supporting the execution team throughout the opportunity lifecycle and assisting the corporate development team.

This position plays an significant role in keeping internal workflows running smoothly and enabling leadership to operate efficiently.

Key Responsibilities
Presentation Development (IM / Executive Materials)

Build and format high-quality PowerPoint presentations, including Investment Memorandums (IMs)

Translate complex information into clear, visually compelling slides

Ensure accuracy, consistency, and professionalism of all materials

Support version control and tight deadlines in deal environments

Uphold an excellent standard of data hygiene across multiple workflows (Salesforce, Teams, and Microsoft Office).

Corporate Development Operations

Assist the Corporate Development team with lead generation, verification, and preparation for trade shows.

Reconcile data across Salesforce and internal reporting sources/tools.

Conduct routine Salesforce cleanup, ensuring data accuracy, removing duplicates,



and correcting incomplete records.

Administrative & Coordination

Manage calendars, schedule meetings, and coordinate internal/external communications

Prepare and organize documentation, reports, and correspondence

Support leadership team with day-to-day administrative tasks

Marketing Support

Assist in the creation and formatting of marketing materials (presentations, IMs, pitch decks, proposals)

Ensure brand consistency across all documents and communications

Coordinate with internal stakeholders to gather content for marketing initiatives

Maintain and update marketing assets, templates, and databases

What We’re Looking For
Experience: This position supports leadership and requires a minimum of 3 years in a similar role.

Skills

Proficiency in Salesforce CRM and Microsoft Office Suite

Presentation preparation and design for executives, including data visualization

Strong attention to detail and ability to follow structured workflows

Comfort working independently and managing tasks with minimal oversight

Excellent organizational and communication skills

Experience with event management will be considered an asset

*Only successful candidates will be contacted*.

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📌 Vice President of Account Management (Quebec City)
🏢 Nameless
📍 Quebec City