Last updated: 13 hours ago CA$33.00 hourly Full-time
Executive Assistant & Board Liaison Employment Type: Full-time, 5 days per week, 35 hours per week. Reporting to the CEO, this position is responsible for delivering and maintaining high ...
Provide high-level executive administrative support, including complex calendar management, scheduling, and prioritization.
Coordinate domestic and international travel arrangements and detailed itineraries.
Prepare and organize meetings, including agendas, materials, and minutes.
Draft, edit, and manage executive correspondence and presentations.
Support expense reporting, invoicing, budget tracking, and other financial administration.
Act as a central point of contact for internal and external stakeholders.
Support project coordination activities for the executive and business unit.
Manage information flow and ensure timely follow-ups on key deliverables.
Anticipate executive needs and proactively resolve scheduling or operational conflicts.
Maintain confidentiality and handle sensitive information with discretion.
Represent the executive professionally with senior leaders and stakeholders.
What you must have:



Post-secondary education in Business Administration or a related field, or equivalent experience.
5+ years of Executive Assistant experience, including 3+ years supporting C-suite or senior executives.
Strong experience with complex calendar, travel, and meeting coordination.
Proven ability in executive-level communication, including drafting and editing high-quality materials.
Experience with financial administration (expenses, invoicing, budgeting support).
Strong organizational, coordination, and prioritization skills.
High level of professionalism, discretion, and sound judgment.
Ability to anticipate needs and operate proactively in a quick-paced environment.
Advanced proficiency in MS Office and collaboration/virtual meeting tools.
Project coordination experience; Asana experience considered a strong asset.
Salary/Rate Range: $33.00 –$38.00/hour T4
Thank you for your interest in this opportunity. If you are selected to move forward in the process, we will contact you directly. If you do not hear from us, we encourage you to continue visiting our website for other roles that may be a good fit.

#J-18808-Ljbffr

📌 Executive Chef, Residence Dining (British Columbia)
🏢 The University of British Columbia
📍 British Columbia