ACCOUNTS PAYABLE/RECIEVABLE CLERK (AP/AR)

Position Summary The AP/AR Clerk performs a variety of accounting clerical tasks related to the maintenance/processing of payable account records/ invoices for Company’s various clients and vendors. This role also performs tasks related to the maintenance and processing of receivable account records and invoices.

PART TIME AND FULL TIME POSITIONS AVAILABLE

Essential Duties and Responsibilities The essential functions include, but are not limited to the following:

- Processing daily Accounts Payable (A/P) statements/reports with computer programs

- Receiving and verifying invoices and requisitions for goods and services

- Data-entering invoices for payment

- Processing backup reports after data entry

- Managing weekly checks and recording all checks into computerized software programs

- Preparing vendor checks for mailing and listing all vendor checks in a log tracking book

- Preparing manual checks as and when required

- Processing specific financial forms (e.g., tax forms, inventory/supplies order forms, etc.)

- Verifying coding and obtaining signatures for specific forms and records

- Maintaining inventory files and financial documents using an organized filing system as instructed electronically or non-electronically

- Recording administrative and office expenses in computerized programs

- Producing and preparing daily, weekly, monthly financial statements/reports for Manager

- Processing daily Accounts Receivable (A/R) statements and reports with computer programs

- Sending and verifying invoices for goods and services

- Entering data on accounting statements

- Maintaining detailed reports of client payments by recording cash, checks, and credit card transactions

- Resolving account discrepancies and overseeing collections

- Managing weekly revenue and recording all checks into computerized software programs





- Preparing invoices for mailing and listing all checks received in a log tracking book

- Processing specific financial forms (e.g., tax forms, inventory/supplies order forms, etc.)

- Maintaining financial documents using an organized filing system as instructed electronically or non-electronically

- Producing and preparing daily, weekly, monthly financial statements/reports for Manager

- Verifying transactions comply with financial policies and procedures established by the Company

- Upholding professionalism by providing courteous customer service to visitors, clients, and vendors

- Performing other duties as assigned

Minimum Qualifications (Knowledge, Skills, and Abilities)

High school diploma or G.E.D. equivalent required

Two or more years Accounts Receivable (A/R) and Accounts Payable (A/P) experience required

Equivalent combination of education and/or experience will be considered

General understanding of accounting practices and principles

Experience with automated accounting programs and systems

Working knowledge of the Microsoft Office (e.g., Word, Excel, Outlook)

Excellent computer skills using 10-Key by touch and ability to type 40 WPM

Must possess proficient ability to communicate in English in oral and written format

Ability to apply discretion and trust with confidential material

Ability to maintain a high level of accuracy in preparing and entering financial data

Ability to effectively apply analytical and problem solving skills

Excellent time managing skills with the ability to multi-task, prioritize, and meet deadlines





Physical Demands and Work Environment The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions. While performing the duties of this position, the employee is regularly required to talk or hear.

The employee frequently is required to use hands or fingers, handle or feel objects, tools, or controls. The employee is occasionally required to stand; walk; sit; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds.

Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work workplace is usually low to moderate.

Note

This in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities.

To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities.

This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.

📌 Accounts Payable/Receivable Clerk (AP/AR) (Malvern)
🏢 College Town Communities
📍 Malvern