Administrative Assistant

Location: [Oakville, Ontario]

Employment Type: Full-Time

About;

Our client is a growing construction company known for delivering quality projects and exceptional service. They are seeking a proactive and adaptable Administrative Assistant to join their team. In this role, you will report to the General Manager supporting their day-to-day operations by managing a wide range of administrative tasks in a fast-paced, ever-changing environment.

Key Responsibilities

- Answer and route incoming phone calls, greet visitors, and provide professional customer service.

- Organize, maintain, and update physical and electronic files.

- Prepare and send invoices; assist with light accounts payable and accounts receivable tasks.

- Draft and format correspondence, reports, and other documents.

- Perform photocopying, scanning, and document preparation as needed.

- Assist with scheduling meetings, coordinating deliveries, and tracking project-related documents.

- Liaise with vendors, subcontractors, and clients as required.





- Support the team with ad-hoc administrative needs as they arise.

Required Skills & Qualifications

- 2–5+ years of administrative experience, preferably in a qualified office environment.

- Strong proficiency with Microsoft Office Suite, particularly Excel and Word.

- Excellent communication skills, both verbal and written, with a professional and friendly demeanor.

- Ability to multi-task and adapt to shifting priorities—no two days will be the same.

- Strong organizational skills and attention to detail.

- Comfortable working both independently and as part of a team.

- Positive attitude and strong customer service orientation.

Nice-to-Have Skills

- Experience in the construction or real estate industry.

- Familiarity with CrewTracks, QuickBooks, and/or SiteDocs.

What they offer

- A supportive and collaborative work environment.

- Variety in your day-to-day tasks and opportunities to learn new skills.

- Competitive compensation package.

📌 Administrative Assistant (Oakville)
🏢 HeadSource International
📍 Oakville