WHO WE ARE:

OSHKI-WENJACK’s mission is building and empowering First Nations Futures.

VISION STATEMENT:

Strengthening Nations through First Nations Education

POSITION SUMMARY

Reporting to the Student Success Manager, the Casual Administrative Assistant plays a key role in supporting a safe, welcoming, and well‑monitored campus environment outside regular operating hours. The incumbent provides frontline presence for students, instructors, and visitors, helping to maintain awareness of activity on campus, responding to inquiries, and ensuring that information is communicated promptly and professionally.

Responsibilities include monitoring common areas, supporting adherence to campus protocols, and assisting with the distribution of essential information and documentation as needed. This position is primarily required during after‑hours periods when students are on campus but work during regular office hours may be required.

KEY DUTIES & RESPONSIBILITIES

- Provide general secretarial and administrative support to Instructors, staff and students of Oshki-Pimache-O-Win: The Wenjack Education Institute.

- Answer incoming calls, taking messages, acknowledge and accommodate inquiries for information, which may include providing information requested.

- Open and Close Offices and classrooms, when opening and closing the Student Success Department.

- Provide general assistance and co-operation to ensure the proper functioning of all office operations.

- Type, format and distribute correspondence, reports and other documents as required.

- Ensure all guest sign-in upon arrival and sign-out before they leave.

- Be available to staff,



students in case of emergency, and follow established health and safety protocols in the event of emergency situations (building evacuation, etc.)

- Keep a record of visitors or inquiries and submit to Student Success Admin. and Manager for review.

Other Duties & Responsibilities

- Take personal responsibility to increase sensitivity, awareness and implementation of Oshki-Wenjack’s cultural teachings and organizational practices in both professional conduct and work-related deliverables.

- Work from a trauma-informed perspective, utilizing the teachings of the medicine wheel and Seven Grandfather teachings.

- Adhere to the Policies and Procedures as set by the Institute.

- Always maintain professionalism.

- Regular attendance and conduct at work according to the requirements of Oshki-Wenjack’s Policies and Procedures.

- Positively receive feedback.

- Any other duties as requested by the Student Success Manager, or designate, commensurate with role.

QUALIFICATIONS

Preferred

- One to three years’ work experience in an office setting

- Customer service experience

- Reliable transportation

- Ability to speak an Indigenous Language is considered an asset.





- Experience working in an Indigenous organization with a focus on northern communities.

- Post-Secondary education in Office Administration

ACCOUNTABILITY The Casual Administrative Assistant will be directly accountable to the Student Success Manager for the proper completion of the functions outlined in the

ADDITIONAL INFORMATION The Casual Administrative Assistant is based at the Centennial Square Campus; however, all employees may be required to work across other sites.

Health & Safety

All employees are required to carry out their duties in a manner that does not adversely affect their own health and safety and that of others by reporting all potential hazards; and all incidents and injuries; as well as co-operating with any measures introduced in the workplace to improve health and safety.

Employment is subject to:

- Must be willing to obtain a current Mental Health First Aid, Standard First Aid/CPR/AED Certification

- Must sign an Oath of Confidentiality

- Must be willing to work on an as needed basis

- Oshki-Wenjack is committed on implementing measures to protect its community members, staff, and other stakeholders from COVID-19. As a result, Oshki-Wenjack has implemented a mandatory vaccination policy. Exemptions will be made for those with a valid medical exemption; proof of the exemption will be required.

The above statements are the general functions of the position, and should not be interpreted as a detailed description of all the work requirements that may pertain to the job. This position description will be reviewed on an annual basis and may be subject to change.

📌 Casual Administrative Assistant (Thunder Bay)
🏢 Oshki Wenjack
📍 Thunder Bay