- Manage the calendars of 2 senior level executives, including scheduling appointments and meetings, and coordinating travel arrangements.

- Provide general administrative support, including screening and responding to emails, answering phone calls, and managing incoming and outgoing mail.

- Prepare and distribute agendas and meeting materials, take minutes, and follow up on action items as necessary.

- Maintain accurate and up-to-date records, including electronic files and hard copies.

- Assist with budget preparation and expense management.

- Liaise with external stakeholders, including vendors, suppliers, and customers.

- Conduct research and prepare reports on a wide range of topics as requested.

- Undertake special projects as assigned by the CEO/CFO.

Requirements





- A minimum of 2-3 years' experience as an Executive Assistant or in a similar role.

- Exceptional organizational skills and attention to detail.

- Excellent communication skills, both written and verbal.

- Proficiency in Microsoft Office, particularly Word, Excel, and PowerPoint.

- Ability to work independently, prioritize tasks, and meet deadlines.

- Demonstrated ability to maintain strict confidentiality and handle sensitive information.

- Proactive problem-solver with a can-do attitude.

- A diploma or degree in a related field is preferred.

Advantages

- Pension plan

📌 Executive Assistant (Vancouver)
🏢 Humans of HR
📍 Vancouver