Job Title: Payroll Specialist

Reports to: Payroll Lead

Status: Full time, permanent

Location: Edmonton Office (in office)

Salary: $70,000 to $75,000

What the Job Is:

Pathfind has partnered with a long-time partner in the oil & gas distribution industry to recruit to a Payroll Specialist for the organization. Reporting to the Payroll Lead in the US the successful candidate will be the key support providing payroll services to over 400 associates across Canada.

What You Will Be Doing:

- Administers & processes bi-weekly payroll to include, but not limited to: loading & auditing hours, processing and paying monthly incentives and commissions, calculating checks, expenses, allowances or other special pay scenarios.

- Maintains and updates time systems.
- Prepare year-end employee tax slips and/or forms and submitting government filings to meet deadlines (eg: T4s & T2200s).
- ADP Workforce Now Reporting.

- Assist with areas of improvement within the payroll process.
- Review associate records with supporting documentation for new hires, current associates and terminated associates.
- Prepares manual checks on an as-needed basis.

- Facilitates off cycle payrolls for special payments such as Bonus.
- Ensures accurate and timely processing of payroll updates including new hires, terminations, leave of absences and pay rate changes.
- Establishes efficient and effective payroll and benefit processing while adhering to standardization.

- Government Annual Returns for example: BC EHT, ON EHT etc.
- Process and reconcile remittances such as source deductions and RRSPs/DPSPs/TFSAs.
- Maintain records of all vacation entitlements and usage, outstanding lieu time and sick days taken within the payroll system.

- Collaborates and works cross functionally with other HR team members and departments.
- Read, understand, and follow health, safety, and environment policies and all applicable OH&S; legislation/regulations.




- Actively participate in health and safety management system, including training, audits, assessments, safety meetings, and inspections.

- Identify, control, and report workplace hazards including following WHMIS/TDG requirements and reporting near misses.
- Report workplace injuries immediately and participate in any return-to-work programs or requirements.

Who You Are:

- Bachelor’s degree preferred in a related field (e.g., Accounting, Business Administration, Human Resources, etc.) coupled with a minimum of 3-5 years of experience in a Payroll/HR Shared Services environment. Relevant experience should include:
- 3+ years of experience with payroll and time software systems, specifically ADP Workforce Now required.
- Proficient in Microsoft Office and Adobe Acrobat with advanced Excel skills.
- Current Canadian Payroll Association certification (PCP or CPM) or equivalent work experience.
- High degree of professionalism, integrity, and demonstrated ability to uphold confidentiality and work with sensitive job and pay-related data.
- Ability to meet deadlines, multitask and coordinate efficiently with various resources.
- Must have a natural customer service orientation with keen attention to detail and accuracy
- Demonstrated ability to resolve moderately complex issues.
- Comfortable with heavy data entry while ensuring a high accuracy rate.
- Uses initiative and self-direction and applies knowledge and sound judgement to effectively resolve issues.
- FPP (Fundamentals Payroll Qualified) or CPP (Certified Payroll Professional).
- Experience within a complex payroll environment of 400+ employees.

Pathfind is a full-service Talent Management firm, offering professional services in Search, Leadership Coaching, and Career Transition/Outplacement. We are a proud partner of Career Partners International.

The successful candidate must have legal authorization to work in Canada on a full-time basis for any employer. While we appreciate the interest of all applicants, only those selected for an interview will be contacted.

📌 Payroll Specialist (Edmonton)
🏢 Pathfind
📍 Edmonton