Job Title: Purchasing Assistant

Job Summary

We are seeking a detail-oriented and proactive Purchasing Assistant to support our Packaging Procurement Department. In this role, you will assist with supplier sourcing, order tracking, product record maintenance, and vendor/customer communications. You will play a key role in ensuring the cost-effective and timely procurement of goods, helping to maintain an productive and reliable supply chain.

Key Responsibilities

Procurement & Sourcing

- Research and identify potential overseas suppliers.

- Obtain and compare quotations from vendors.

- Negotiate pricing, terms, and conditions with suppliers.

- Prepare cost analyses to support purchasing decisions.

Vendor Management

- Build and maintain strong relationships with suppliers and vendors.

- Monitor supplier performance and ensure compliance with company standards and regulatory requirements.

- Serve as a point of contact for vendor-related inquiries and issues.

Administrative Support

- Manage product samples and maintain product specification records.

- Organize purchasing files and documentation.

- Ensure procurement records are accurate and up to date.

Order Processing

- Process order confirmations and maintain purchasing records.

- Review and verify Purchase Orders (POs), track production and shipping timelines, and liaise with suppliers to ensure timely delivery.





- Resolve delivery delays, damaged shipments, shortages, non-conformities, and other supply chain issues.

Qualifications & Requirements

Education

- Bachelor's degree in Business Administration, Supply Chain Management, Procurement, or a related field preferred.

Experience

- Minimum of 2 years of experience in purchasing, procurement, and/or supply chain operations.

- Experience working with overseas suppliers is an advantage.

Technical Skills

- Experience using Enterprise Resource Planning (ERP) systems.

- Strong proficiency in Microsoft Office Suite, particularly Microsoft Excel.

- Ability to prepare cost analyses and maintain procurement documentation.

Core Competencies

- Thorough understanding of distribution channels, supplier management, and vendor networks.

- Excellent verbal and written communication skills with strong negotiation abilities.

- Strong analytical and problem-solving skills with the ability to interpret data and support decision-making.

- Highly motivated, results-oriented, and capable of managing multiple priorities in a fast-paced environment.

- Exceptional attention to detail and robust organizational skills.

Language Requirements

- Fluent in English (written and spoken).

- Chinese language skills will be considered a strong asset.

📌 Purchasing Assistant (Windsor)
🏢 Elevate
📍 Windsor