Trade Settlement and Reconciliation Administrator

Our client, a highly respected boutique firm in the independent financial services sector, is renowned for offering unfettered access to investments and unbiased, superior financial advice, drawing on over 40 years of industry experience. Committed to transparency and operational excellence, they are seeking a detail-oriented, professional team player to join their quick-growing, collaborative back-office as a Trade Settlement and Reconciliation Administrator. This role is pivotal in maintaining the high standards of accuracy and efficiency that underpin their client and advisor commitment.

Key Responsibilities

The Administrator will be responsible for the accurate and timely settlement and reconciliation of daily trades and trust movements, ensuring compliance and efficiency across all back-office systems.

1. Trade Settlement & Clearing

- Check CDS report settlements and accurately input required in or out entries into the Backoffice system to match fund movements in the bank.

- Process all wire payments and withdrawal entries for redemptions or transfers.

- Settle deposits, sells, and buys for all dealer codes in a timely manner.

- Process and send all EFT files (in and out) and summarize totals for the Controller.

- Generate the end-of-day bank files after the trading cut-off for nominee dealer codes.

- Investigate and report errors that occur on bank files.

2. Trust Reconciliation & Audit Prep

- Perform Trust reconciliation by comparing fund company totals against the Backoffice system.

- Save copies of Fundserv settlement reports and A$M details for Audit purposes.





- Export Backoffice settlement data for analysis and check transactions against trade tickets.

- Verify all client deposits against supporting cheques and ensure cheques were deposited correctly in the dealer bank account.

- Accurately code transfer In and outs (via CHQ and CDS) in the Backoffice system.

- Fill in transfer out documents and coordinate via email for settlement on A$M or CDS.

- Ensure deposits for weekly/biweekly/monthly PACs (Pre-Authorized Contributions) are correctly accounted for.

3. General Operations & Compliance

- Assist in ensuring tax coding is correct at year-end.

- Make entries on the Backoffice system for external transfers and money movements between plans.

- Export PDF reports for all settled items for all dealer codes.

Knowledge, Skills, and Qualifications

- Educational and/or professional background in accounting is highly preferred.

- Adaptable professional with the ability to work both independently and as a team member.

- Exceptional attention to detail and ability to effectively follow policies and procedures.

- Proficient at critical assessment and problem resolution.

- Excellent communication skills – both written and verbal.

- Excellent time management & organization skills, with the ability to multitask and prioritize effectively.

- Proven ability to follow written and/or verbal instructions and remain productive under pressure in a fast-paced environment.

Compensation & Perks

- Extended health care, vision, and dental coverage.

- Assistance with professional development courses.

- Hybrid work schedule flexibility.

- Free on-site parking.

- Complimentary coffee and snacks.

📌 Trade Settlement and Reconciliation Administrator (Ontario)
🏢 Staffix
📍 Ontario