- Hold the cross-portfolio view across CCB’s five planning portfolios, identifying intersections, collaboration opportunities, and duplication before they require planner attention
- Coordinate the sequencing of cross-portfolio work to maximize efficiency and reduce duplication of effort
- Set and enforce planning-wide operational standards that create consistency across portfolios without directing planning decisions
- Serve as the internal owner for operational work that does not require subject matter expertise, ensuring planners can focus on strategy, community relationships, and granting decisions
- Identify and flag operational risks, dependencies, and competing demands across portfolios proactively
- Own CCB’s interface with Finance, Marketing, and other shared services, creating visibility and sequencing demand when multiple portfolios require support simultaneously
- Own and implement a centralized system for submitting, tracking, and prioritizing CCB’s Marketing and Communications requests
- Ensure CCB content, data, and impact materials are captured once and reused effectively across campaigns and audiences
- Establish clear standards, timelines, and expectations for shared services support to CCB
- Act as the operational counterpart to Foundation Operations and Integrated Development Operations, supporting handoffs, timelines, and shared responsibilities between CCB and fundraising infrastructure
- Own all CCB granting processes end to end, from cycle design through execution
- Design, implement, and enforce standardized grant cycles, templates, and workflows
- Ensure granting timelines align with budgeting, reporting, and community partner needs
- Create a granting experience that is clear, disciplined, and predictable for planners and partners
- Own CCB-wide data collection standards, requirements, and compliance across all grants and planning initiatives




- Ensure consistent, timely, and high-quality data collection from funded partners
- Maintain and operate CCB’s planning data platforms, including Jewish Journey, as reliable operational infrastructure
- Ensure systems, workflows, and tools drive consistent usage and reliable data across the division
- Build and maintain the master Granting Report and all related operational and financial reports (e.g., JHub, THM, OJA departmental detail reports) for team visibility and budget tracking
- Coordinate with Finance to obtain general ledger data for monthly Granting Report updates and provide variance analysis on actual versus budget
- Act as liaison between CCB and Finance, communicating accounting implications, providing accounts coding instruction, and maintaining accruals and deferred revenue levels to accurately present operational and accounting results
- Lead the coordination and completion of the Annual Budget and Forecast process with teams and Finance
- Lead, support, and develop the CCB Project Management team and the PM function
- Build CCB’s operational infrastructure with an eye toward scalability, consistency, and long-term sustainability

Requirements

- Undergraduate degree required; graduate degree (MBA, MPA, or related field) an asset
- 12–15 years of experience in operations, organizational management, process design, or grant management in a complex, multi-portfolio environment
- Demonstrated experience leading and developing direct reports




- Systems thinker with the ability to build operational infrastructure and processes from the ground up
- Strong cross-functional coordination skills and demonstrated experience managing relationships with Finance, Marketing, and Development functions
- Financial literacy including budget management, variance analysis, and annual forecasting
- Strong judgment around scope, prioritization, and sequencing in a fast-moving environment
- Experience in the nonprofit, philanthropic, or federated organization sector an asset

Core Competencies

Demonstrates expertise in operational management, grant cycle design, and cross-functional coordination, ensuring efficient processes and high-quality data collection across multiple portfolios. Possesses strong financial literacy and the ability to lead and develop teams in a complex organizational environment.

Highest-signal resume keywords

- Operational Management
- Grant Management
- Cross-Functional Coordination
- Financial Literacy
- Team Leadership

ATS Optimization Keywords

Hard Skills

- Process Design
- Budget Management
- Variance Analysis
- Data Collection Standards
- Grant Cycle Design
- Operational Infrastructure Development
- Project Management
- Workflow Implementation
- Reporting
- Systems Thinking

Soft Skills

- Strong Judgment
- Relationship Management
- Collaboration
- Communication
- Organizational Management

Certifications & Qualifications

- Undergraduate Degree
- Graduate Degree (MBA, MPA, or Related Field)

Industry Keywords

- Nonprofit Sector
- Philanthropic Organizations
- Federated Organizations
- Multi-Portfolio Setting
- Operational Standards

Tools & Technologies

- Planning Data Platforms
- Granting Report Systems
- Financial Reporting Tools
- Data Tracking Systems
- Budgeting Software

📌 Vice President, Planning Operations - Community Capacity Building (Toronto)
🏢 Jobtailor
📍 Toronto