Distribution Royalty Allocation Administrator

Location: Toronto, ON

Position Type: Permanent Full-Time

Hiring Range: $52,080 - $65,100

Payband Level: 103

Reason for Hiring: Replacement

Work Model: Hybrid

Language: English, French is an asset

About Our Organization

SOCAN is a not‑for‑profit copyright collective dedicated to ensuring music creators and publishers receive what they have rightfully earned for the use of their work. We support and represent nearly 200,000 songwriters, composers, and music publishers through licensing, global royalty collection and advocacy.

What We Offer

- 35‑hour workweek schedule with flexible options (including a 4‑day work week, position based)
- Twelve paid sick days annually (including five personal days)
- Access to the SOCAN fitness facility
- Annual Performance Incentive bonus (dependent on personal and company performance)
- Defined contribution Pension Plan
- Comprehensive health and dental benefits program
- Inclusive and collaborative working environment

About The Role

The Distribution Royalty Allocation Administrator is responsible for analyzing the allocation of foreign royalties to members and making any necessary corrections to ensure accurate payment. The role includes managing held funds, reconciling financials, identifying process improvements, and representing SOCAN in interactions with internal and external stakeholders.

Key Responsibilities

- Manage the held funds process
- Oversee royalties owing related to foreign debit/credit pending
- Research, document, reconcile financials and prepare adjustment paperwork to rectify distribution errors
- Determine priority for resolving outstanding issues and backlog




- Verify flagging anomaly results and update or correct incorrect usage matches or no matches
- Perform corrections including updates to record types, share splits, and allocation of income to members for payment
- Handle membership returns corrections and other requests from membership to maximize foreign income and accuracy of payment
- Maintain the Watch‑For List and ensure associated items have been reviewed and corrections completed
- Track incoming foreign payments and performance data, including reconciliation of debits, credits, foreign domestic returns and Pay Directs
- Actively monitor timelines for receipt of files and payments for all Foreign Society Distributions quarterly to avoid delays and meet SLAs based on tiers 1, 2 and 3
- Reconcile invoices to foreign society distributions and files
- Retrieve daily foreign distribution files from foreign PROs via SOCAN’s FTP site or foreign FTP sites
- Identify and document possible improvements to business procedures and related processes associated with royalties owing activities
- Establish and update policies and procedures related to processing of the relevant accounts and ensure adherence by distribution staff
- Regularly communicate and liaise with foreign societies and internal stakeholders such as finance to ensure processes and activities run smoothly and meet timelines




- Update repertoire/agreements as required
- Act as subject‑matter expert in returned royalties activities (including CISAC‑related initiatives)
- Provide guidance on handling foreign suspense processes
- Manage activities related to Canadian members conflict, reversionary rights/litigation/foreign domestic returns
- Other duties as required

Qualifications & Experience

- High school diploma or equivalent
- Excellent communication, financial and research skills
- Advanced knowledge of Microsoft Office Suite (Word/Excel)
- Knowledge of existing SOCAN workflow and repertoire, copyright, share splits is an asset
- Strong time‑management skills, detail oriented, self‑starter, results‑oriented, thorough, efficient and proactive
- Solid problem‑solving and analytical skills

Accessibility & Accommodation

SOCAN is committed to providing an inclusive workplace environment that meets the accessibility needs of employees with disabilities. If you require accommodations, please contact Applications submitted to this email address will not be accepted.

Equal Employment Opportunity

SOCAN is an Equal Opportunity Employer. Hiring and other employment decisions are made without regard to race, colour, religion, sex, ancestry, national or ethnic origin, age, disability, citizenship, veteran status, sexual orientation, record of offences, marital or family status or other protected characteristics. If you do not see yourself fully reflected in every job requirement listed above, we encourage you to apply. We are committed to creating a more equitable, inclusive and diverse company.

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📌 Distribution Royalty Allocation Administrator (Royalty Operations) (Toronto)
🏢 SOCAN
📍 Toronto