Location: North York – fully onsite, Monday to Friday

Contract: 6-12 months

Hours: 7.25 hours per day

Pay: $28.00–$33.00 per hour

Aeolus Staffing Solutions is recruiting an experienced Administrative Coordinator to support the Legal Services department of a large organization in the North York

This is primarily a senior administrative and coordination role within a legal workplace. The successful candidate will support scheduling, financial administration, reporting, meetings, document organization, and daily departmental operations.

Key responsibilities:

- Manage calendars, meetings, scheduling priorities, and follow-up items
- Prepare meeting agendas, presentations, reports, and supporting materials
- Process purchase orders, invoices, accruals, expenses, and vendor payments
- Maintain budget trackers, dashboards, status reports, and departmental records
- Coordinate travel, events, leadership meetings, and team logistics
- Communicate with internal departments, vendors, and external law firms
- Organize electronic files and documents in accordance with record-keeping requirements




- Support onboarding and workspace setup for new team members
- Track departmental priorities and ensure deadlines are met
- Provide general administrative and project coordination support to legal leadership

Qualifications:

- 3–5+ years of administrative coordination, executive support, or business operations experience
- Experience supporting senior leaders or a professional services department
- Strong experience with invoicing, purchase orders, budgeting, or expense administration
- Advanced proficiency in Microsoft Excel, PowerPoint, Word, and Outlook
- Experience with PeopleSoft or a similar financial system is an asset
- Previous experience in a legal, compliance, governance, or corporate environment is preferred but not mandatory
- Excellent organizational, communication, and time-management skills
- Comfortable managing multiple priorities in a fast-paced environment

This is a fully onsite position in North York. Candidates must be available to work in the office five days per week.

📌 Administrative Coordinator – Legal Services - bécancour
🏢 Aeolus Group
📍 Bécancour