Our client is a Vancouver-based, world-class artist management firm. The company represents high-caliber, internationally acclaimed touring and recording artists, as well as platinum-selling producers and songwriters.

THE POSITION

The successful candidate will serve as an Administrative Assistant, supporting the VP/GM, along with a busy Project Manager. The position is in-office in Vancouver, BC and hours are approximately 9:30am-6pm.

RESPONSIBILITIES:

- Calendar management,
- Setting up conference calls, call times and meetings
- Scheduling personal + skilled appointments and meetings
- Computer backups, junk mail checking, general technological maintenance
- Organizing and keeping track of contact information
- Organizing information and paperwork
- Travel grant applications for staff
- Expense reports
- Opening and distributing mail
- Coordinating and booking travel
- Ensuring all travel requirements/protocols are met
- Upkeep and registering for travel rewards programs
- Password log and upkeep
- Tracking travel rebills
- Various mailing, faxing, shipping, photocopying
- Listening to demos/ present potential new clients
- Coordinating phone service for international travel
- Upkeep of travel calendar
- Prepping for meetings (scheduling, prepping boardroom, catering, research)
- Archiving files




- Dropbox management and organization
- Personal assistant duties as needed
- Processing insurance claims
- Contribute to brainstorm sessions and idea generation on behalf of clients, to support releases and tours
- Other client-specific activities as directed by project managers
- Task-specific coordination for clients
- Coordinating client and partner gifts and cards

SKILLS & EXPERIENCE REQUIRED

- Resourcefulness, self-sufficiency, and drive to grow your career
- Interest in music industry and artist management
- Experience in music industry, even if limited, is a bonus but not required
- Exceptionally organized and able to multitask and manage time effectively
- Ability to manage a large volume of tasks
- Ability to handle challenging situations, be proactive, troubleshoot and problem-solve
- Knowledge of MS office and Mac computers is essential
- Ability to work as part of a close-knit team
- Exceptional attention to detail
- Strong written and verbal communication skills

Availability outside of regular office hours. If you’re looking for a 9-5 job, this may not be for you.

The salary range for the position is between $50,000-$55,000 annually, to commensurate with experience.

📌 Administrative Assistant Project Coordinator (Levis)
🏢 Peak Associates
📍 Levis