Mechanical Manufacturing & Field Operations

Location: Durham Region
Job Type: Full-Time | On-Site
Compensation: $65,000–$75,000 , depending on experience

The Opportunity

We're partnering with a well-established Durham Region mechanical manufacturing and field services company with more than 30 years of success delivering custom-engineered solutions across Ontario.

As Project Coordinator, you'll be at the centre of the operation, ensuring projects move efficiently from estimating through fabrication and installation to successful completion .

You'll work closely with:

- Ownership and leadership
- Office staff
- Manufacturing teams
- Field crews
- Customers

Your role will be to keep projects organized, schedules on track, and communication flowing.

This is not an administrative support role. It's a fast-paced operational coordination position where initiative, organization, and robust communication are critical to success.

What's In It For You

- $65,000–$75,000 , depending on experience
- Vacation and paid holidays
- High-visibility role working directly with ownership
- Long-term career opportunity with a well-established and growing organization

Why This Role Matters

You'll help keep multiple active projects moving successfully through every stage of execution:

You'll work directly with:

- Ownership and leadership
- Office administration
- Shop foreman and manufacturing teams
- Field installation crews
- Customers

You'll serve as the operational hub that keeps projects moving, information flowing, and priorities aligned across the organization.

The Ideal Candidate





You're highly organized—but more importantly, you're proactive .

You don't wait to be told what to do. You:

- Pick up the phone
- Follow up consistently
- Take ownership
- Keep projects moving

You thrive in a fast-paced environment where priorities change, multiple projects are active simultaneously, and communication is constant.

You're comfortable communicating with tradespeople, customers, suppliers, and leadership , and you understand that many problems are solved through a timely conversation rather than another email.

Excel Expertise

Excel is one of your strongest tools. You're highly proficient in Microsoft Excel and comfortable:

- Tracking project information
- Managing priorities
- Ensuring nothing falls through the cracks

Above all, you're dependable, assertive, resourceful , and enjoy bringing structure to busy operations.

Key Responsibilities

- Coordinate multiple active projects from estimating through completion.
- Act as the primary communication hub between ownership, office staff, manufacturing, field crews, customers, and suppliers.
- Maintain and continuously update the company's master Excel project tracker , ensuring schedules, project status, and priorities remain accurate.




- Coordinate labour schedules, road crews, shop priorities, and project timelines.
- Proactively identify scheduling conflicts, delays, and operational issues before they become problems.
- Support estimating, project setup, and pre-production planning.
- Ensure manufacturing and field teams have the drawings, documentation, and information required to execute successfully.
- Follow up with customers, suppliers, and internal departments to keep projects moving.
- Communicate schedule changes and project updates across the organization.
- Maintain project documentation and support project closeout activities.

What You Bring

Experience

- 3+ years of experience in:
- Project coordination
- Operations coordination
- Scheduling
- Construction support

Experience within the following environments is strongly preferred:

- Mechanical manufacturing
- Construction
- Elevators
- Related skilled trades

Skills & Attributes

- Strong organizational and prioritization skills with the ability to manage multiple active projects simultaneously.
- Excellent verbal communication skills and confidence coordinating across multiple departments.
- Proactive, self-starting approach with the confidence to follow up, ask questions, and drive action.
- Advanced Microsoft Excel proficiency and confidence managing project-tracking spreadsheets.
- Strong attention to detail while maintaining a sense of urgency.
- Professional, dependable, and comfortable working directly with ownership in a fast-paced environment.

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📌 Project Coordinator (Whitby)
🏢 Kellow Recruiting
📍 Whitby