General Responsibility:
Responsible for providing administrative support to the department such as filing and keeping records for on-going projects and awarded contracts.
Project Facilitation
Coordination of schedules (deliveries, pick ups, installers, etc.)
Create purchase orders
Create sales quotes
Create invoices and email to third party customers/clients
Collections / payment follow up
Preparing cost sheets
Preparation of delivery schedules for staff
Sourcing and ordering of materials
Complete accounting tasks (i.e., sorting and posting of invoices, following up on billing/payments)
Answering all calls, emails and walk-ins
Communicate with installer for scheduling current installations
Communicate with vendors for new pricing list and update records
Negotiating pricing for materials
Following up on approval of drawings
Maintains safe work practices by using all required safety equipment
Comply with safety rules; report all accidents, incidents, and potential hazards immediately
Understand and comply with the worker responsibilities and rights as outlined in the Occupational Health and Safety Act (OH&S;) of Ontario, as well as the Company’s safety rules
Skills & Experience:
Minimum 2+ years in an administrative or data entry role
Minimum 3+ years project coordination
Knowledge of MS Office proficiency
Must have experience with Microsoft Dynamics; Navision
Experience in the construction industry an asset
Excellent customer service skills
Comfortable with inventory management computer systems
Solid communication skills required
Ability to multi-task in a fast-paced environment
Ability to work independently with minimal supervision
Ability to analyze data and provide insights from data
Ability to exhibit a professional attitude and image with a commitment to quality service
Highly organized, with high level of accuracy, thoroughness and attention to detail
Ability to work well under pressure and meet deadlines for critical tasks
Strong work ethic, motivation, interpersonal and judgment skills
Job Types: Full time, Permanent
Pay: $45,000.00-$60,000.00 per year
Benefits:
Casual dress
Dental care
Employee assistance program
Extended health care
Life insurance
Paid time off
Vision care