Job Description Key Responsibilities Perform general clerical duties, including filing, document preparation, faxing, and report generation. Communicate pertinent information to staff, residents, visitors, and leadership as required. Coordinate and support PSW and nursing student placements by liaising with schools, assisting with onboarding documentation, coordinating schedules, tracking placement requirements, and supporting communication between students, educators, and the care team. Supports/backs up the Operations Manager and Scheduling & Attendance Coord roles. May conduct tours of the home for prospective residents, families, and visitors, providing accurate information and a welcoming experience in collaboration with leadership.
Resident Records & Clinical Support Maintain and update resident files and records, including current and discharged resident charts, in‑service attendance records, and related documentation. Assist with resident information on laboratory requisitions and distribute lab reports and nursing forms to units as required. Support the admission of new residents by assisting with administrative processes, documentation, orientation to the home, and coordination with the interdisciplinary team as required. Prepare, posproducts on units. Process orders and requisitions; receive, stock, and distribute supplies as required.
Professional Practice & Compliance Adhere to departmental and organizational policies and procedures related to fire safety, infection prevention and control, occupational health and safety, and quality assurance. Promote resident satisfaction and support continuous quality improvement initiatives. Demonstrate knowledge of and promote the Resident Bill of Rights/Governing Principles. Work in a position of trust with vulnerable adults (residents). Perform other related duties as assigned.
Qualifications Secondary School Graduation Diploma required; post‑secondary education in business, office administration, or human resources preferred. Minimum of 2 years of experience in a long term care, healthcare, or medical office setting preferred. Strong verbal and written communication skills, with the ability to present information clearly and effectively in person, over the phone, and in writing; demonstrates active listening and a courteous, professional demeanour. Excellent organization, interpersonal and communications skills Excellent computer skills and demonstrated experience with Microsoft Office (Excel, Word,



PowerPoint, Teams, Outlook) Ability to work independently and as part of a team. Understanding of long-term care and geriatric care considered an asset. Working knowledge of collective agreements in a unionized environment considered an asset. Ability to work flexible schedule, including every other weekend. Must provide a current (within six months) Vulnerable Sector Check, including a Criminal Background Check, or be willing to obtain one.
What Extendicare Has to Offer Continuous mentorship, lifelong learning support, and growth opportunities
Opportunities for advancement and career development within the organization
A rewarding and meaningful work experience where you can enrich your life and the lives of others
Employee Family Assistance Program
Robust benefits package
Time Type: Full time
At Extendicare, we’ve spent more than 50 years dedicated to enhancing the quality of life for residents in our long-term care homes across Canada. When you join Extendicare, you become part of a compassionate, mission-driven team committed to creating a safe, supportive, and enriching environment for every resident we serve.
We provide competitive compensation that reflects the value of this role and the unique qualifications each candidate brings. Final salary offers are based on a variety of factors such as your skills, experience, education, and alignment with the responsibilities of this position. Base salary is one component of our broader total rewards package. We offer a comprehensive suite of benefits designed to support your health, financial well‑being, and long‑term career growth. Your recruiter can provide more details about our total rewards offerings during the hiring process.
We may use artificial intelligence (AI) tools to support certain stages of the recruitment process, such as reviewing applications, analyzing resumes, or assessing candidate responses. These tools assist our recruitment team but do not replace human judgment—every application is reviewed by a member of our team to ensure thoughtful and equitable consideration.



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Extendicare is an equal chance employer committed to respectful and inclusive hiring practices. We welcome all applicants, including those from equity‑deserving groups, including Indigenous peoples, women, people with disabilities, and visible minorities. Extendicare is committed to fostering an accessible, inclusive, and equitable hiring process. We will gladly accommodate the needs of applicants throughout all stages of the recruitment process upon request and in accordance with applicable legislation. If you require support during any stage of the process, email us at [email protected].
We acknowledge that the care we provide across Canada occurs on lands that have been cared for by many Indigenous peoples for generations. We recognize First Nations, Inuit, and Métis Peoples and their enduring connection to this land, and the importance of respect and cultural safety in the work we do.
Extendicare is a leading provider of care and services for seniors across Canada, operating under the Extendicare, ParaMed, Extendicare Assist, and SGP Purchasing Network brands. We are committed to delivering quality care to meet the needs of the growing seniors’ population, inspired by our mission to provide people with the care they need, wherever they call home. We operate a network of 99 long‑term care homes (59 owned, 40 under management contracts), deliver approximately 14.0 million hours of home health care services annually, and provide group purchasing services to third parties representing approximately 153,600 beds across Canada. Extendicare proudly employs approximately 23,000 individuals and manages an additional 5,000 joint venture employees, all of whom are highly qualified, trained and dedicated team members and passionate about providing high‑quality care and services to help people live better.
Our Mission To provide people with the care they need, wherever they call home.
Our Vision Everyone in Canada has access to the care and support they need to live their best lives.
Our Values We embrace every person for the individual they are.
We care for each person as we would our own family.
We collaborate with others because we achieve more together.
We are relentless in our efforts to improve.
We respect the resources entrusted to us.

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📌 Clinical Support Clerk (Ontario)
🏢 111000 Extendicare (Canada
📍 Ontario