Senior Administrative Professional - (23964) Share this job as a link in your status update to LinkedIn.
Job Title
Senior Administrative Qualified
Program & Department
Royal Victoria Regional Health Centre -> Reg Digital Health Operations -> Digital Health Admin
Regular / Temporary
Regular
Full / Part Time
Full-Time
Temporary End Date (Anticipated)
Union
Non Union
Requisition Close Date
26 August 2026
Salary Plan / Job Grade
$41.11 - $48.11 ( NU_06 )
Job Posting Reason
Current Vacancy
Job Summary & Requirements Royal Victoria Regional Health Centre’s Regional Digital Health team supports the technology, systems, and digital tools used by RVH and eight other hospitals across Central Region North. This work has grown over many years and now includes support for hospital computer systems, clinical and business applications, cybersecurity, data and reporting, digital projects, and regional planning.
Digital health is essential to how hospitals deliver care, share information, and improve services for patients, families, staff, and physicians. As RVH continues to support more regional digital health work, this administrative role will help the Vice President, Digital Health & Regional Chief Information Officer and the Regional Digital Health leadership team stay organized, coordinated, and responsive.
POSITION SUMMARY & ACCOUNTABILITIES Reporting to the Vice President, Digital Health & Regional Chief Information Officer, the Regional Senior Administrative Professional provides senior administrative support to the Regional Digital Health team. The role helps manage calendars, schedule and organize meetings, prepare documents, track follow-up items, support communication, assist with expenses and financial processes, and keep records and files well organized.
This person is often one of the first contacts for leaders, staff, partner hospitals, vendors, and other people who work with the Digital Health team. The role requires someone who is organized, skilled, helpful, able to manage confidential information, and comfortable working with a busy leadership team.
The successful candidate will be trusted to keep things moving, follow up on important tasks, prepare transparent materials, support meetings, and make sure information is shared with the right people at the right time. This role is a good fit for someone who enjoys helping others, staying organized, solving problems, and supporting meaningful work in healthcare.
Duties & Responsibilities Provide administrative support to the Vice President, Digital Health Regional Chief Information Officer, including calendar management, scheduling, correspondence, travel, expenses, and follow-up on important items
Act as a professional and helpful point of contact for the Regional Digital Health office
Schedule and organize meetings, including preparing agendas, sending materials, taking minutes or notes, tracking action items, and following up with attendees
Handle confidential information carefully and professionally
Help track priorities, deadlines, decisions, and next steps for the Digital Health leadership team
Prepare, edit, format, and organize documents such as letters, memos, reports, presentations,



meeting materials, and communications
Support Digital Health projects and regional activities by helping with scheduling, documentation, communication, and follow-up
Assist with basic financial and administrative processes such as expenses, invoices, reimbursements, credit card reconciliation, and budget tracking
Keep electronic files, contact lists, committee materials, and shared folders organized and up to date
Arrange meeting logistics such as rooms, virtual meeting links, equipment, catering, attendance lists, and meeting materials
Look for ways to make office processes easier, clearer, and more consistent
Help with onboarding, orientation, and administrative coordination for team members, consultants, vendors, and partners when needed
Provide administrative support to other Regional Digital Health leaders as needed, while primarily supporting the VP Digital Health & Regional CIO
Be flexible and able to help with urgent priorities, major projects, or time-sensitive requests when they arise
EDUCATION & EXPERIENCE Post-secondary education in Office Administration, Business Administration, Health Administration, or a related field, or an equivalent combination of education and experience
Three to five years of administrative experience, preferably supporting senior leadership within healthcare, or government environment at the corporate level
Experience in healthcare, the public sector, information technology, or a large organization is preferred but not required
Experience organizing meetings, preparing agendas, taking minutes, tracking action items, and managing confidential information
Strong computer skills, -including Microsoft Outlook, Word, PowerPoint, Excel, Teams, SharePoint, OneDrive, Copilot, and other common office tools
Experience helping with invoices, expenses, purchasing, budget tracking, or similar administrative financial tasks is an asset
Knowledge of healthcare, hospital operations, digital health, information technology, or Meditech is an asset, but training and support will be provided
KNOWLEDGE, SKILLS & ABILITIES Very organized and able to manage several tasks, meetings, and deadlines at the same time
Able to work independently, take initiative, and know when to ask questions or escalate an issue
Strong attention to detail and a reliable approach to tracking information, tasks, documents, and follow-up items
Strong written and verbal communication skills
Comfortable working with leaders, staff, partner hospitals, vendors, physicians, and other stakeholders in a professional and respectful way
Able to protect confidential information and use good judgment
Helpful, service-focused, and committed to supporting the work of the Digital Health team
Able to adapt when priorities change or urgent issues come up




Comfortable using Microsoft Outlook, Teams, PowerPoint, Word, Excel, SharePoint, OneDrive, and virtual meeting tools
Able to organize meetings, take clear notes, track action items, and follow up with people to help keep work moving
Understands the importance of good service, teamwork, accountability, and continuous improvement
Demonstrates RVH values and contributes to a respectful, inclusive, and collaborative workplace
Access to reliable transportation for occasional travel to RVH, partner hospitals, or regional meetings may be required
Able to work outside regular business hours on occasion to support urgent priorities, important meetings, or major projects
Equity & Inclusion RVH is committed to recruitment and selection practices anchored in principles of equity and inclusion that contribute to an anti-oppressive, respectful, and culturally safe workplace.
We invite applications from individuals who belong to groups that have been historically marginalized on the grounds identified by the Ontario Human Right Code, including but not limited to race, disability, age, gender expression, gender identity, sexual orientation, religion, family or marital status, and status as a First Nation, Métis, or Inuk person.
Accommodations RVH is dedicated to ensuring every applicant has a fair and equitable opportunity to demonstrate their knowledge, skills, and abilities throughout our recruitment and selection process. We are continuously working to create an accessible, barrier-free process, and recognize each applicant’s needs are different.
We encourage applicants with a disability or circumstance that could be supported with an accommodation to contact People Recruitment [email protected].
RVH does not use artificial intelligence (AI) to screen, assess, or select applicants.
Equity & Inclusion RVH is committed to recruitment and selection practices anchored in principles of equity and inclusion that contribute to an anti-oppressive, respectful, and culturally protected workplace.
We invite applications from individuals who belong to groups that have been historically marginalized on the grounds identified by the Ontario Human Right Code, including but not limited to race, disability, age, gender expression, gender identity, sexual orientation, religion, family or marital status, and status as a First Nation, Métis, or Inuk person.
To learn about how RVH is taking steps to create and sustain an equitable, inclusive, accessible and culturally-safe environment, please visit:https://www.rvh.on.ca/about-rvh/equity-inclusion/
Accommodations RVH is dedicated to ensuring every applicant has a fair and equitable opportunity to demonstrate their knowledge, skills, and abilities throughout our recruitment and selection process. We are continuously working to create an accessible, barrier-free process, and recognize each applicant’s needs are different.
We encourage applicants with a disability or circumstance that could be supported with an accommodation to contact People Recruitment [email protected].
RVH does not use artificial intelligence (AI) to screen, assess, or select applicants.

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📌 Senior Administrative Professional (Ontario)
🏢 Royal Victoria Regional Health Centre
📍 Ontario