Executive Assistant
The City of Port Alberni is a community of over 19,000 people. Located centrally on Vancouver Island, we are a well-serviced and growing municipality that offers residents affordable west coast living, as well as proximity to oceans, lakes, rivers and mountains. The City of Port Alberni is currently looking for an Executive Assistant to join a progressive and energetic organization that provides a full range of programs and services to taxpayers. Reporting to the Chief Administrative Officer (CAO) this position performs a wide range of complex and confidential administrative functions in support of Mayor, Council and the CAO.

Responsibilities:

Provides confidential administrative support to the CAO, Mayor and Council

Acts as a primary point of contact for the offices of the CAO and Mayor, and is responsible for the effective administration of the related day-to-day activities

Manages the flow of communication and information on behalf of the CAO and Mayor as appropriate

Prepares correspondence, documents, agendas, briefing documents, various reports, presentations, and other materials

Coordinates appointments and schedules meetings and events

Takes meeting minutes as required; follows up on meeting action items and related commitments





Assists with research and special projects

Effectively prioritizes issues, work requirements and deadlines

Perform related work as required

Qualifications:

Post-secondary education in public sector administration, business administration or a related field

3 to 5 years' experience providing administrative support at an executive level, preferably in a municipal government setting

An equivalent combination of education and experience may be considered

Excellent organizational, communication, customer service and leadership skills

Ability to establish and maintain effective working relationships and work in a collaborative manner

Ability to manage multiple and changing priorities in a high pressure and time sensitive environment

Ability to succeed in situations that are unstructured and complex and apply initiative, critical thinking and excellent judgment

Proactive and self-motivated

This is an exempt position, with a salary range of $78,178 - $89,706, a comprehensive benefit package and flex day work schedule.

We wish to thank all applicants for their interest and advise that only those selected to be interviewed will be contacted.

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📌 Executive Assistant (British Columbia)
🏢 City of Port Alberni
📍 British Columbia