The Role

We’re looking for an exceptional Executive Assistant & Office Manager to serve as a trusted partner to our CEO and the heartbeat of our Denver headquarters.

This is a highly visible, high-impact role - one that sits at the intersection of executive partnership and workplace operations. You’ll own two things that matter deeply to how we run: making sure the CEO’s time, communications, and priorities are protected and moving, and making sure our Denver office is a place people are genuinely excited to show up to.

There’s no “typical day” in this role, and that’s the point. You’ll operate with sound judgment, move fast without losing precision, and build systems that make everyone around you more effective. This role is full-tine, in-person, 5-days/week at our Denver headquarters.

What You’ll Do
Executive Partnership & CEO Support

Own and manage the CEO’s complex, dynamic calendar - adapting quickly to shifting priorities and last-minute changes

Manage the CEO’s inbox: triage inbound, draft responses, flag what needs visibility, and ensure follow-through

Act as a trusted gatekeeper across all communication channels - exercising strong judgment on what rises to CEO level vs. what you handle independently

Manage select special projects and cross-functional initiatives on behalf of the CEO, ensuring alignment and timely execution

Manage recurring leadership programs: action planning sessions, strategy days, offsites, and leadership meetings

Travel & Logistics

Plan and execute all domestic and international travel for the CEO - flights, hotels, ground transportation, itineraries, visa coordination

Coordinate travel for Leadership Team members and broader team travel as needed

Manage complex, multi-leg itineraries with an eye on time efficiency and cost

Troubleshoot real-time disruptions calmly and decisively

Office Operations & Workplace Management

Oversee day-to-day Denver office operations - keeping things running smoothly, efficiently,



and on-brand

Maintain office systems, supplies, and vendor relationships to support team productivity

Support onboarding logistics for new hires - workspace setup, office orientation, first-day experience

Team Experience & Events

Coordinate weekly team lunches (including Tuesday team lunches) and in-office engagement initiatives

Plan and execute special events - leadership team dinners, executive offsites, holiday celebrations, hackathons, and company-wide initiatives

Foster a welcoming, inclusive, high-energy office culture that reflects who Havenly is

Operational Excellence & Technology

Build and refine systems that improve executive operations, communication flow, and office coordination

Identify inefficiencies and implement scalable solutions before anyone has to ask

Actively integrate AI tools into daily workflows - not as a gimmick, but as a genuine productivity multiplier

What You Bring

3+ years of experience supporting a senior executive - ideally a CEO or C-suite leader - with office management responsibilities woven in

Experience in a high-growth, consumer-facing, or startup environment strongly preferred

Exceptional written and verbal communication skills - you write clearly, quickly, and in whatever voice the situation calls for

Solid organizational skills and the ability to manage competing priorities without dropping balls

High discretion, executive presence, and professionalism - people trust you with things that matter

Genuine curiosity and comfort with AI tools and emerging technology - you seek them out,



you don’t wait for someone to hand them to you

Why Havenly Brands
At Havenly Brands, you’ll have every opportunity to work with cutting-edge AI technologies as part of how we build, operate, and innovate. We’re looking for people who don’t just adopt new tools - they seek them out. We believe the best operations flow seamlessly. Everything just works. If you’re energized by making complex systems simple, owning outcomes end to end, and working somewhere AI isn’t a buzzword but a daily tool - we’d love to hear from you.

This is a full-time exempt position headquartered in Denver, CO

Targeted compensation range is $75,000 - $95,000/year dependent upon experience

Our total rewards package includes competitive compensation, generous PTO, volunteer days off, health benefits (Medical, Dental, Vision, Disability), 401K, and paid Parental leave. In addition, we offer free design services, furniture discounts, and merchandise credits.

Havenly is an Equal Opportunity Employer. Havenly’s employment decisions are made without regard with race, color, religion, national origin, age, sex, marital status, ancestry, physical or mental disability, veteran status, gender identity, sexual orientation, or any other legally protected status.

Applicants must be currently authorized to work in the United States on a full-time basis.

As a company, our goal is to make everyone feel good at home and that starts right here, at Havenly HQ. We celebrate our differences and encourage everyone to bring their true selves to work each and every day. Throughout the journey of each of our team members, as a company, we take pride in and commit to ensuring that everyone feels valued, heard, welcome and has equal opportunity to thrive. With the above stated, Havenly is committed to cultivating a diverse and inclusive team. We are open to candidates of all backgrounds and encourage you to apply if interested.

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📌 EA & Office Manager (Ontario)
🏢 Havenly
📍 Ontario