We are seeking a highly organized, resourceful, and detail-oriented Executive Assistant to work directly alongside our Chief Financial Officer. This role combines key executive assistant support along with the opportunity to develop project management skills and desired direction to learn.

The successful candidate will report directly to the CFO, with a dotted-line relationship to the VP of Finance to support cross-functional finance initiatives.

This role requires a strong foundation in financial acumen, as the individual will regularly be exposed to budgets, P&L; statements, spending analysis, invoicing, and financial transactions while supporting projects and reporting for the CFO and Finance leadership team.

Our client....

Our client is one of Canada's largest, and most trusted, independent processors and distributors of protein.

What you will do....

Executive Assistance (CFO Support)

- Proactively manage the CFO's calendar, including scheduling, prioritizing, and resolving meeting conflicts across multiple stakeholders and time zones.
- Set the CFO's schedule - organized and planned for the day /week
- When the CFO starts her day (at 11am), it's time to brief her on the day. Your role as EA is 9:00am to 5:00pm. Please note 5 days a week at the office.
- The EA background does not need to specifically have a finance background.
- Coordinate and prepare materials for internal and external meetings, including agendas, briefing notes, presentations, and follow-up action items.
- Arrange travel logistics, itineraries, and expense reporting on behalf of the CFO.
- Act as a key point of contact between the CFO's office and internal departments, external partners, auditors, and vendors.
- Screen and manage correspondence, ensuring timely responses and appropriate escalation of priority items.
- Organize and maintain filing systems for executive correspondence, contracts, and financial documentation.
- Coordinate logistics for leadership meetings, offsites, and Board or committee meetings as required.




- Perform other duties as assigned by the CFO or VP of Finance.
- Maintain confidentiality and exercise sound judgment when handling sensitive financial and strategic information.
- The EA will bring a mix of talent: quiet, positive thinker, will push projects forward, be confident and decisive, and do so with the warmth and natural charm that you bring!
- Technology is important, the company uses MS Dynamics, Power BI, Microsoft AI CoPilot.

Project Management (As an Executive Assistant you will have the opportunity to further develop your project management skills.)

- Some of the areas in Project Management as you develop and grow can include the following:
- Partner with the CFO and VP of Finance to plan, coordinate, and track cross-functional finance and business projects from initiation through completion.
- Build and maintain project plans, timelines, and status trackers; proactively flag risks, delays, and resource constraints.
- Monitor departmental spending against budget.
- Track invoicing and transactional data to support month-end reporting, project costs, and vendor/contract management.
- Coordinate with Accounting, Sales, Engineering, Operations, and other departments to gather data, drive follow-ups, and ensure project deliverables stay on schedule.
- Support the CFO and VP of Finance with ad hoc special projects, and process improvement initiatives.

What you will bring.....

Education & Experience

- Bachelor's degree or equivalent, relevant to the position.
- 5+ years of experience as an executive assistant.
- PMP certification or formal project management training is an asset but not required.
- Experience in the food processing, manufacturing, or consumer packaged goods industry is considered an asset.

What you should expect...

- Competitive base salary with performance-based incentive.
- Comprehensive benefits package including extended health, dental, vision, and life insurance.
- Paid vacation and sick leave.
- Direct exposure to senior Finance leadership and cross-functional strategic initiatives within a growing, family-owned organization.

📌 Executive Assistant (Vaughan)
🏢 Mandrake
📍 Vaughan