Title: Executive AssistantLocation: Oakville Office (on-site)Company: Shelby’s Franchise Holdings Inc.Reporting To: PresidentSalary: $60,000 – $80,000 CAD annuallyVacation: 2 weeksBenefits: Health benefits after 3 months of employmentPosition SummaryShelby’s Franchise Holdings Inc. is seeking a high-performing Executive Assistant to support the President & CFO. This role is mission-critical to the organization and sits at the center of leadership execution, communication, and accountability.This is not a traditional administrative role. The successful candidate will act as a force multiplier for the executive team—managing calendars with intent, driving cross-departmental timelines, tracking special projects, and ensuring key initiatives move forward on schedule.You will have visibility across the entire organization and will work closely with senior leadership, department heads, and external partners.Key ResponsibilitiesExecutive Support & Calendar ManagementProactively manage and optimize the calendars of the President/CFO, prioritizing high-value meetings and protecting executive timeCoordinate internal and external meetings, calls, travel, and executive commitmentsPrepare agendas, briefing materials, and follow-up notes for executive meetingsAct as a gatekeeper and liaison between executives and internal/external stakeholdersStrategic Project & Task ManagementTrack executive-level initiatives and special projects from initiation to completionDevelop and maintain timelines, action plans, and accountability trackers across departmentsFollow up with department heads to ensure tasks are completed on time and to standardProvide regular status updates and explicit feedback to the CEO and President/CFOCross-Department CoordinationWork closely with leadership across Operations, Marketing, Real Estate, Construction, Legal, and FinanceEnsure interdepartmental alignment on priorities,



deadlines, and deliverablesIdentify bottlenecks, risks, and delays early and escalate appropriatelyTalent & Recruitment SupportManage job postings across platforms (LinkedIn, Indeed, recruiters, etc.)Conduct initial resume screening and first-round screening interviewsCoordinate interviews with hiring managers and executive leadershipAssist with offer letters, onboarding coordination, and documentation trackingCommunication & DocumentationDraft professional emails, internal communications, summaries, and reports on behalf of executivesOrganize, maintain, and control access to confidential documents and executive filesMaintain high standards of discretion, professionalism, and confidentialityGeneral Executive OperationsAssist with board-level preparation, presentations, and leadership meetingsCoordinate logistics for leadership off-sites, strategy sessions, and executive eventsAnticipate executive needs and proactively solve problems before they ariseQualifications & Experience5+ years of experience as an Executive Assistant, Senior EA, or Chief of Staff type role supporting C-suite executivesProven ability to manage multiple senior calendars and competing prioritiesStrong organizational, follow-up, and execution skills; you close loopsExcellent written and verbal communication skillsHigh emotional intelligence and comfort working with senior leadershipAbility to handle confidential information with absolute discretionProficiency in Google Workspace, Microsoft Office, scheduling tools, and project-tracking systemsExperience in franchising, QSR, retail, or high-growth organizations is a strong assetWhat Success Looks Like in This RoleExecutives are focused on strategy, growth, and leadership; not chasing tasksDeadlines are met, meetings are purposeful, and priorities are clearDepartments are aligned and accountableInformation flows smoothly and decisions are well supported

📌 Executive Assistant - C$60,000 - C$80,000 A Year (Toronto)
🏢 Shelby’s Franchise Holdings
📍 Toronto