Job Title: Accounting Assistant

Location: On Site Barrie, Hybrid

Reports To: Accounting Technician

Salary Range/ based on experience: $55,000 to $60,000 annually

Benefits: Extended Health and Dental premiums paid by Employer

· Matched RSP Program available

Training: Paid Training

Vacancies Available: 1

Position Summary

Responsible for the full cycle of Accounts Payable and Accounts Receivable to run smoothly including verifying, matching, posting invoices, payment runs, entering new vendors, creating payment runs, etc. Other tasks as assigned.

Key Responsibilities

- Receiving, verifying, and coding invoices.
- Ensuring invoices are accurate and complete.
- Matching invoices to purchase orders.
- Entering invoices into the accounting system.
- QuickBooks on-line (QBO) experience preferred
- Inputting/Managing an approval process through SharePoint
- Generate and send customer invoices, credits and statements
- Apply customer payments (cash, EFT, cheques) to the correct accounts
- Monitor overdue accounts and follow up in a timely manner
- Resolve client billing inquiries and process adjustments
- Reconciling vendor and client statements with company records.
- Reconciling in house project tracker with QBO
- Maintaining accurate and up-to-date records of accounts payable and accounts receivable transactions.
- Resolving discrepancies and issues with AP and AR invoices and payments.
- Responding to vendor and client inquiries and resolving issues in a timely manner.
- Communicating with other departments (e.g., purchasing, accounting, administration, construction).
- Building and maintaining relationships with vendors and clients.

Qualifications

Required

- Accounting Knowledge: Understanding of accounting principles and practices.




- Attention to Detail: Accuracy is imperative in processing AP and AR invoices and all other tasks.
- Organization and Time Management: Ability to prioritize tasks and meet deadlines.
- Communication Skills: Ability to communicate effectively with vendors and colleagues.
- Computer Skills: Proficiency in accounting software, QBO, Microsoft Excel, Teams, and Outlook. SharePoint experience is an asset.
- Problem-Solving Skills: Ability to identify and resolve discrepancies and issues with diplomacy.
- Data Entry Skills: Accuracy and speed in data entry.

Preferred

· Strong work ethic, with ability to work well independently and in a team environment.

· Ability to easily build and manage relationships with Vendors, Clients and co-workers to ensure vendor/client satisfaction.

· Adaptive in a sometimes rapid paced environment and is calm under pressure while meeting deadlines.

· Must be logical, accountable, organized and own strong attention to detail with excellent time management skills.

Certifications

- AP 1-3 years (required)
- AR 1-3 years (required)
- General Accounting 1 year (required)

What We Offer

- Competitive compensation
- Comprehensive benefits package
- Training and career advancement opportunities
- Protected and supportive work environment

Equal Opportunity Employer: We are committed to fostering an inclusive workplace and welcome applications from qualified candidates of all backgrounds.

We use AI in our hiring process. AI tools may be used during resume screening and assessment.

Pay: $55,000.00-$60,000.00 per year

Benefits

- Dental care
- Extended health care
- Life insurance
- On-site parking
- RRSP match
- Vision care

Work Location: Hybrid remote in Barrie, ON

📌 Accounting Assistant (Barrie)
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