ADMINISTRATION COORDINATOR – Part Time

At Himalayas Golf, we design and build innovative golf facilities around the world. From putting courses and short-game facilities to driving ranges and par-3 courses, we create spaces that make the game more accessible, sustainable, and engaging for all.

Behind every outstanding project is a well-run operation. We are looking for a sharp, organized, and solutions-focused Administrative Coordinator to help power our executive functions, operations and sales systems. This role is ideal for someone who enjoys variety, takes pride in structure and efficiency, and wants to play a meaningful role in a growing international company.

POSITION DETAILS

Job Type: Part-time

Hours: Approximately 20 hours per week, with scheduling details to be confirmed.

Work Arrangement: Hybrid

Location: Etobicoke, ON

Schedule: Monday to Friday. Flexible Hours

Compensation: $21 - $25/hr

RESPONSIBILITIES

Executive Support – CEO

- Assist with managing correspondence and communications.
- Manage CEO’s calendar and schedule and schedule appointments and meetings as needed.
- Any other tasks as assigned by the CEO

General Administration & Project Support

- Book flights, accommodation, car rentals, for domestic and international travel and proactively assist with other logistics.
- Organize and maintain company filing systems, ensuring project documentation is kept current and accessible.
- Implement digital archiving in coordination with IT.
- Support project logistics by researching suppliers, gathering quotes, coordinating equipment and machinery rentals, and assisting with related administrative follow-up as directed by the project team.
- Assist with corporate events, conferences, meetings, and client meetings.

Sales & Marketing Support

- Support the sales team with administrative and operational tasks including assistance with updating CRM,



and digital document management.
- Support the sales team in maintaining calendar of events
- Assist with email campaigns, marketing initiatives, and other sales and marketing activities as required.

Accounting

- Collecting, organizing and documenting management of credit card expense receipts and other expenses.
- Preparing travel and expense reports.
- Provide general accounting and administrative support as required by the Finance & Accounting team.

QUALIFICATIONS & SKILLS

- 1 year of experience as an Administrative Assistant, Personal Assistant, Executive Assistant, Office Coordinator, or in a similar administrative role.
- Experience working in golf, or a strong knowledge of the game, is considered an asset.
- Strong organizational and time-management skills, with the ability to manage multiple priorities and meet deadlines.
- High attention to detail and a strong commitment to accuracy.
- Excellent written and verbal communication skills.
- Comfortable working independently, taking initiative, and solving problems with resourcefulness and sound judgment.
- Proficiency with Microsoft Office, Google Workspace, or similar productivity tools.

WHO WE'RE LOOKING FOR The ideal candidate is an organized, proactive administrator who enjoys variety and fast paced scale up organizations and a team player. Golf industry experience is an asset.

You do not need to know everything on day one, but you should be resourceful, confident asking thoughtful questions, and ready to take ownership of tasks from start to finish.

If you enjoy golf, variety and want to be part of a growing company where your work has a direct impact, we'd love to hear from you.

We thank everyone for applying, however only individuals selected to move forward will be contacted.

Pay: $21.00-$25.00 per hour

Benefits

- Casual dress
- Versatile schedule
- On-site parking

Work Location: Hybrid remote in Etobicoke, ON (Peel District)

📌 Administration Coordinator (Etobicoke)
🏢 Himalayas Golf
📍 Etobicoke