Located in the heart of Guelph, Cutten Fields offers a blend of outstanding tradition with superior service in a first-class private golf and tennis club. We are dedicated to providing exceptional experiences for our members and guests through professionalism and attention to detail.
Essential Duties and Responsibilities:
The Administrative Assistant serves as the first point of contact for members and guests while providing administrative support to ensure the efficient operation of the admin department. This role requires exceptional service, strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.
Reception & Member Service
- Greet and welcome members and guests in a prompt, professional and friendly manner;
- Answer, screen, and direct incoming telephone calls and emails;
- Respond to general inquiries or direct them to the appropriate department;
- Manage incoming and outgoing mail, courier deliveries, and packages;
- Maintain a clean, organized, and welcoming reception area.
Financial & General Administrative Duties
- Provide administrative assistance to management and various departments;
- Maintain filing systems;
- Monitor and order office supplies while maintaining appropriate inventory levels;
- Assist with accounts payable and accounts receivable processes;
- Prepare and enter invoices, expense reports,
and journal entries;
- Reconcile bank statements and financial records;
- Support month-end and year-end closing procedures;
- Maintain organized and accurate financial documentation;
- Assist with data entry and financial reporting in accounting systems;
- Perform other administrative duties as assigned.
Education and/or Work Experience Requirements:
- Graduate of Office Administration program or similar;
- Strong attention to detail and organizational skills;
- Excellent communication and time management skills;
- Ability to handle confidential information with professionalism.
We thank everyone for their interest; however only those selected for an interview will be contacted. Cutten Fields is committed to promoting accessible recruitment as outlined in the Accessibility for Ontarians with Disabilities Act. Cutten Fields will attempt to accommodate persons with a disability in an appropriate and effective manner throughout all stages of the recruitment process. Accommodations will be provided upon request.
Please note, our hiring process includes AI screening for keywords and minimum qualifications. Recruiters review all results.
Pay: $50,000.00-$55,000.00 per year
Perks
- Dental care
- Extended health care
- Life insurance
- RRSP match
- Vision care