Overview

We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role offers an exciting opportunity to support daily office operations, streamline administrative processes, and ensure a smooth workflow across departments. As an energetic contributor, you will be the backbone of our administrative functions, helping to create an efficient and welcoming environment for staff and visitors alike.

Your proactive attitude and excellent organizational skills will help us maintain high standards of professionalism and service.

Responsibilities

- Manage front desk duties, including greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette
- Perform data entry tasks accurately using Microsoft Office and Google Workspace applications to update records, spreadsheets, and databases
- Handle filing systems—both digital and physical—to ensure documents are organized, accessible, and properly maintained
- Support bookkeeping activities utilizing QuickBooks for invoicing, expense tracking, and financial record keeping
- Assist with clerical tasks such as proofreading documents, preparing correspondence, and scheduling appointments
- Provide exceptional customer service by supporting clients, vendors, and team members with inquiries and administrative needs




- Maintain office supplies inventory and coordinate with vendors for procurement as needed

Qualifications

- Proven office experience with strong computer skills in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools
- Experience with data entry, filing systems, and clerical tasks in a fast-paced environment
- Familiarity with QuickBooks or similar bookkeeping software is highly desirable
- Excellent organizational skills with a keen eye for detail; ability to multitask efficiently
- Solid customer service skills complemented by professional phone etiquette and communication abilities
- Prior experience in medical or dental offices is a plus; knowledge of front desk procedures in healthcare settings is advantageous
- Demonstrated ability to proofread documents accurately and maintain confidentiality of sensitive information
- Ability to adapt quickly to current software or office procedures while maintaining high productivity levels

Join us to be part of a vibrant team dedicated to excellence! We value proactive individuals who thrive on helping others and creating organized work environments. This paid position offers the chance to develop your administrative expertise while contributing meaningfully to our organization’s success.

Pay: $19.75-$21.98 per hour

Work Location: In person

📌 Administrative Assistant (Stoney Creek)
🏢 Hydra Pure Group
📍 Stoney Creek