We are seeking a professional and organized Receptionist/Administrative Assistant to join our team. This role is vital in ensuring smooth daily operations, providing excellent customer service, and supporting administrative functions within our office environment. The ideal candidate will have strong clerical skills, proficiency with office software, and a friendly demeanor to handle front desk responsibilities effectively.
Responsibilities
- Greet visitors and clients in a courteous and professional manner at the front desk
- Manage multi-line phone systems, directing calls and taking messages as needed
- Perform data entry tasks accurately using Microsoft Office, Google Workspace, and QuickBooks
- Handle filing, document management, and maintain organized records
- Assist with appointment scheduling and calendar management for staff
- Provide exceptional customer support via phone, email, and in person
- Support bookkeeping activities including basic invoicing and record keeping
- Proofread correspondence and documents for accuracy and professionalism
- Maintain a clean and welcoming reception area
- Perform general administrative duties such as photocopying, scanning, and mailing
Experience
- Previous office experience or clerical experience preferred
- Familiarity with Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
- Experience with QuickBooks or bookkeeping is a plus
- Strong organizational skills with attention to detail
- Excellent phone etiquette and customer service skills
- Ability to handle multiple tasks efficiently in a fast-paced environment
- Knowledge of the Plumbing & Construction industry a strong asset
- Proven ability to perform data entry accurately and efficiently
- Knowledge of front desk operations, filing systems, is beneficial
- Bilingualism an asset
This position offers an opportunity to be an integral part of our team while developing your administrative skills in a professional setting.
Pay: $25.00-$35.00 per hour
Benefits
- Dental care
- Extended health care
- In office parking
- Vision care