Hours of Work: Part Time, Monday to Friday (9am-2pm)

Tempel is America’s largest manufacturer of magnetic laminations for the motor and transformer industry, dating back to 1945. With manufacturing facilities in Chicago, Canada, Mexico, China, and India we continue to be a fast-growing industrial manufacturer providing a full range of highly efficient transformer components. Our facility in Burlington Ontario has been in operation since 1975.

Our primary products out of this location are Wound Distributed Gap Cores, Mitre and Butt Lap Laminations, Logs and Fully Assembled Cores, Steel Sales, Custom Slitting and warehousing for Tempel Steel’s Laminations.

Position Summary The Administrative Assistant/Receptionist provides administrative, clerical, and front-office support for management and operational teams, and assisting with various office administration activities.

KEY RESPONSIBILITIES:

Administrative Support

- Assist Human Resources:
- Prepare new hire onboarding packages
- Enter hourly new hires into the HRIS
- Prepare employee benefits packages
- Scanning documents
- Arrange bereavement gifts, baby gifts & employee gift cards
- Co-ordinate hourly shift lunch days
- Schedule interviews
- Assist with management presentations and meeting slide preparation.
- Process and track employee expense submissions through Dynamics (and Fusion upon implementation).
- Submit and maintain FSM new vendor and employee information.

Reception & Office Coordination

- Serve as the primary point of contact for visitors and incoming inquiries.
- Monitor and track coffee supplies and boardroom inventory.
- Assist in maintaining an organized and professional office environment.

Data Entry & Reporting





- Perform DG work order data entry and Overbuild Snapshot data entry.
- Maintain and update the Utility Tracker.
- Concur administrator
- Ensure accurate and timely reporting and record maintenance.

Accounts Payable Support

- Audit and submit invoices for designated vendors and service providers, including:
- Verify invoice accuracy and ensure timely processing and submission.

Qualifications

- High school diploma or post-secondary education in Business Administration, or a related field preferred.
- Previous experience in an administrative assistant, receptionist, or office coordinator role.
- Previous Human Resources experience.
- Robust organizational and multitasking skills.
- Proficiency with Microsoft Office Suite, including PowerPoint, Excel, Outlook, and Word.
- Experience with Dynamics, Fusion, or other ERP systems is considered an asset.
- Excellent interpersonal, communication, and customer service skills.
- Strong attention to detail and accuracy in data entry and record management.

Key Competencies

- Professionalism and confidentiality
- Organization and time management
- Attention to detail
- Communication and customer service
- Initiative and problem-solving
- Ability to work independently and collaboratively

This role is critical to supporting daily office operations, employee programs, and administrative processes while providing exceptional service to internal and external stakeholders.

Wages: Starting at $24.00/hr

Position Status: Vacant Position, Part Time Permanent

Job Type: Full-time

Pay: From $24.00 per hour

Benefits

- Dental care
- Employee assistance program
- Extended health care
- RRSP match
- Vision care

Work Location: In person

📌 Administrative Assistant/Receptionist (Burlington)
🏢 Tempel Canada
📍 Burlington