Primary Job Title:Administrative AssistantAlternate / Related Job Titles:- Executive Administrative Assistant- Office Administrator- Administrative Support Specialist- Reception & Administrative CoordinatorLocation & Onsite Flexibility:Whitby, ON —Onsite (5 days/week)Contract DetailsPosition Type:ContractContract Duration:~18 monthsStart:As Soon As PossibleSchedule:Monday - Friday, 9:00 AM - 5:00 PMExtension Possible:YesConversion Possible:YesPay Rate:$18 - 20/hrJob SummaryTheAdministrative Assistantprovides dedicated administrative and reception support to senior leaders at theVice President (VP)level and the broader team as assigned. This role requires solid organizational skills, discretion, and professionalism while supporting bothinternal and external stakeholders. The position involves handling sensitive information and delivering high-quality service in a fast-paced office environment.Key ResponsibilitiesThe Administrative Assistant supports daily office operations by checking deposits, creating drafts, welcoming and assisting clients, preparing emails, coordinating catering orders, and handling ad hoc administrative requests. The role includes scheduling and organizing meetings, booking facilities, arranging equipment and refreshments, and managing calendars.Responsibilities also include preparing reports, presentations, correspondence,



and other documentation with a high degree of accuracy; managing files; tracking data; sorting and distributing mail; balancing and processing expense reports; and responding toincoming inquiries or redirecting them appropriately. The role requires consistentconfidentiality, strong judgment, and the ability to prioritize tasks while adapting to changing priorities.Required Skills- Administrative and reception support- Strong organizational and prioritization skills- Multitasking in a fast-paced environment- Professional verbal and written communication- Customer service and interpersonal skillsPreferred Skills- Experience supporting executives or senior leaders- Banking or financial services industry experienceAdditional Skills- Attention to detail and accuracy- Ability to work independently and manage time effectively- Discretion in handling confidential information- Proficiency with Microsoft Word, Excel, and PowerPointEducation & Experience- High school diploma or GEDrequired- 2-4 years of administrative experiencerequired- Prior experience with standard office software applicationsData Access Notice- This rolewill have access to customer dataand requires strict adherence to confidentiality and data-handling standards.About the CompanyATop 10

📌 Administrative Assistant - $18 - $20 An Hour (Whitby)
🏢 Global Technical Talent, an Inc. 5000
📍 Whitby