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Career Development Assignment (CDA)

The successful candidate must obtain a leave of absence from their current and substantive position, where applicable. Permission for such leave must not be unreasonably withheld.

If you are an internal applicant belonging to a union (CUPE 2424, CUPE 910 or OPSEU 404), please make sure to update your current union status in your candidate profile each time you apply for a vacant position. Internal “unionized” candidates with priority status will be given first consideration.

Please note: Carleton University encourages applications from all qualified candidates.

Job Number: J0626-0239

Job Title: Assistant to the Chair &

- Outreach Coordinator

Job Type: Career Development Assignment (CDA)

Department: Law

Job Category: Administrative

Number of Positions: 1

Date Posted (dd/mm/yyyy): 13/08/2026

Closing Date (dd/mm/yyyy): 20/08/2026

Salary (with Salary Rate): 66,488.00 - 72,613.00/Year

Assignment Duration From: 17/08/2026

Assignment Duration To: 30/09/2027

Employee Group: CUPE 2424

Salary Level: 7PE

Hours Per Week: 35

Date Position Available: 17/08/2026

About Carleton University

Carleton University is situated on unceded Algonquin territory and bordered by the Rideau River and the Rideau Canal, a UNESCO World Heritage site, in Ottawa, Ontario. The university is just minutes from the heart of our nation's government and G-7 organizations and this capital advantage provides opportunities for staff and faculty and students to make a positive impact in our community and around the world.

Named a Top 100 Employer in 2023, 2024 and 2025, and a National Capital Region Top Employer for 10 consecutive years, Carleton University is one of Canada’s most resourceful and productive hubs of learning and research, fuelling a rich talent pipeline that is supporting social and economic renewal. The university’s smart, caring and connected community inspires and empowers individuals to become change leaders who drive impact in the world while challenging conventional modes of thinking and doing. At Carleton, we are committed to fostering an innovative, equitable and welcoming work environment.

Carleton is also a nationally certified Healthy Workplace and is a recipient of the Canada Awards for Excellence, Healthy Workplace Order of Excellence and Platinum Level Certification for Mental Health at Work.

The university’s Strategic Integrated Plan 2020-2025 is an ambitious vision for the future, anchored in Carleton’s strengths and student-centric, community-engaged values.

Duties And Responsibilities

Reporting to the Chair of Law &

- Legal Studies,



and under the supervision of the Departmental Administrator, the Assistant to the Chair &
- Outreach Coordinator is responsible for administrative duties that help to ensure the smooth operation of the Chair's Office. These duties include liaising with academic and administrative offices and external agencies/individuals, arranging meetings and appointments for the Chair and various departmental committees, composing routine correspondence for the Chair, and maintaining the filing system. In addition, the incumbent provides support to faculty members, contract instructors, and visiting professors concerning departmental and University policies.

The Assistant to the Chair &
- Outreach Coordinator provides communications support by maintaining the departmental website, Facebook and other social media accounts. In addition, the incumbent helps to plan, coordinate and promote department conferences, academic talks, and special events, and assists in developing resources including publication and promotional material.

Other administrative duties include posting course outlines, maintaining the key inventory, booking departmental rooms, and entering expenses into the travel and expense system for reimbursement.

Qualifications

- Strong interpersonal and problem-solving skills, as well as good judgment, initiative, resourcefulness, tact and diplomacy, and ability to work well at all levels within an organization is required.
- Solid organizational and time management skills are required to plan and work in a systematic and rational manner, with ability to multi-task, work well under pressure and meet tight deadlines.
- Solid knowledge of office software applications and technology including the Microsoft Office Suite: Excel, Word, Access, Outlook, Exchange, Wordpress; and the main Carleton University database, Banner.
- Editing skills are required in the development and posting of information in print, on websites, Facebook, and other social media.
- Accuracy and attention to detail is essential.
- Must have experience updating websites, ideally with the Carleton Content Management System, WordPress.
- Strong event planning and coordination skills to effectively support a variety of departmental, faculty and research events and conferences, both in-person and hybrid.




- The position requires the ability to work as a team member in combined efforts to meet deadlines and emergencies.
- The position requires cultural competencies to support an inclusive environment for all students, faculty, staff, community partners and visitors.
- The incumbent may required to work outside of normal hours for event related duties.

Education And Experience The above is normally acquired through the completion of:

- Completion of a three-year undergraduate degree.
- A minimum of 4 years of related administrative experience, with at least two years of experience in an academic unit supporting outreach, including event planning and digital communication.

HR Note Equivalencies will be considered. Applicants are encouraged to provide information which may demonstrate equivalent qualifications. Please note that applicants may be required to complete an employment test as part of the selection process for this position. Those applicants that are selected for an interview will be requested to contact the Human Resource Advisor assigned to this competition as soon as possible to discuss any accommodation requirements. Arrangements will be made to accommodate your request in a timely manner.

Carleton

University is strongly committed to fostering diversity within its community as a source of excellence, cultural enrichment, and social strength. We welcome those who would contribute to the further diversification of our University including, but not limited to: women; visible minorities

- First Nations, Inuit and Métis peoples; persons with disabilities; and persons of any sexual orientation or gender identity and expressions.

Health and Safety Requirements

This position is regularly required to work on campus in person. In the event of a public health emergency or a health and safety issue, it is possible that you may be required to work temporarily remotely due to public health orders, directives and/or health and safety requirements. If this happens, you will work with your direct manager to set up a remote work environment including discussing appropriate technology and requirements.

You are required to follow all University policies and directives, including to set up a safe and confidential workspace in a remote location and ensure all Carleton property (intellectual and other) is safeguarded. If required to work remotely, you will be notified by your manager when working full time physically onsite will resume.

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📌 Assistant to the Chair & Outreach Coordinator (Ottawa)
🏢 Carleton University
📍 Ottawa