Job Overview The Bookkeeper & Administrative Coordinator is a full‑time, on‑site role responsible for managing Dayton Plumbing Services’ day‑to‑day bookkeeping, accounting, and administrative operations. Working closely with the General Manager and external accountant, this position maintains accurate financial records, oversees accounts payable and receivable, prepares invoices, reconciles accounts, supports payroll, and assists with HST and WSIB reporting. The role also provides customer‑service support, handles incoming calls, assists with routine inquiries, and helps maintain organized office and electronic records.

The ideal candidate is detail‑oriented, proactive, and comfortable balancing accounting responsibilities with administrative and customer‑service tasks in a busy service workplace.

Key Responsibilities

Bookkeeping & Accounting

- Maintain accurate financial records in QuickBooks Online.
- Record daily transactions and manage the general ledger.
- Process accounts payable, vendor invoices, and payments.
- Manage accounts receivable, customer invoicing, and payment tracking.
- Review completed work orders and issue invoices through Jobber.
- Monitor A/R aging and follow up on overdue accounts by phone and email.
- Document collection activity and resolve billing questions.
- Reconcile bank accounts and company credit cards.
- Identify and resolve synchronization issues between Jobber and QuickBooks Online.
- Assist with payroll processing and maintain payroll records.
- Prepare HST remittances and assist with WSIB reporting.
- Support month‑end and year‑end closing procedures.
- Prepare monthly financial and cash‑flow reports.
- Assist external accountants with year‑end working papers and corporate tax preparation.
- Maintain organized and confidential electronic accounting records.




- Contribute to improvements in accounting and administrative processes.

Administrative & Customer Service

- Answer incoming calls professionally and direct them as needed.
- Assist customers with routine questions about appointments, invoices, and payments.
- Take accurate messages and relay information to team members.
- Provide general office and administrative support.
- Maintain organized electronic files and documents.
- Assist with preparing and posting approved social media content.
- Support the General Manager and team with administrative tasks as required.

Qualifications

- Minimum 3 years of hands‑on bookkeeping experience.
- Strong proficiency with QuickBooks Online (required).
- Experience managing accounts receivable and following up on overdue accounts.
- Experience with accounts payable, bank/credit card reconciliations, payroll support, and month‑end processes.
- Knowledge of HST and WSIB reporting requirements.
- Intermediate to advanced Microsoft Excel skills.
- Experience using Jobber or similar field‑service management software (asset).
- Experience in plumbing, construction, or field‑service industries (asset).
- Previous administrative or customer‑service experience in an office environment.
- Professional telephone manner and confidence communicating with customers.
- Experience posting business content on social media (asset).
- Diploma/certificate in accounting, bookkeeping, finance, or equivalent practical experience.

Join a team that values precision, efficiency, and proactive support. Your expertise will strengthen our financial operations and support the daily workflow that keeps our organization running smoothly.

Pay: $30.00 per hour

Benefits

- Casual dress
- Dental care
- Extended health care
- Vision care

Education:
- AEC / DEP or Skilled Trade Certificate (preferred)

Experience:
- Bookkeeping: 3 years (required)
- QuickBooks Online : 1 year (required)

Work Location: In person

📌 Bookkeeper & Administrative Coordinator (Toronto)
🏢 Dayton Plumbing Services
📍 Toronto