We are seeking a detail-oriented and analytical Clerk III to manage and administer fuel and lubricant storage and consumption operations for the Corporation. In this role, you will play a vital part in ensuring the operational readiness of City-owned fleets, including emergency vehicles and transit buses, by maintaining accurate inventory levels, managing commercial fuel vendor relationships, and overseeing fleet fuel card administration

What will you do?

Inventory & Fuel Operations:

- Manage fueling operations for Corporation fuel and lubricants storage sites

- Maintain precise inventory levels to ensure operational readiness for City-owned fleets, including emergency vehicles and transit buses

- Track and order inventory of over 40 million liters of gasoline and diesel annually

- Monitor 13 remote fuel storage locations using Veeder-Root remote tank-level sensor systems for leak detection protocols

- Collaborate with different facilities to coordinate deliveries and supplies

- Independently manage commercial fuel and lubricant purchases, trac king consumption for over 2,000 vehicles and equipment

Administration & Compliance:

- Oversee the activation, reprogramming, and lifecycle management of approximately 1,400 Fleet Cards and Fobs

- Create Purchase orders, perform goods receipts, and verify deliverable quantities and unit pricing to process vendor invoices accurately

- Process and upload monthly external vendor credit card transactions into the M5 and upload fuel transactions in SAP/M5 system





- Administer Fuel Management software systems to provide authorization for employees and create IDs for equipment to fuel

- Creating reports and conducting Inventory reconciliation

- Provide direct assistance and support to City employees with questions, troubleshooting, or operational issues regarding fueling and fuel access

- Liaise with internal departments, external vendors, and contractors to resolve fueling-related inquiries promptly

- Ensure compliance with ENVISO standards and relevant fire codes

Qualifications

- Completion of Grade 12 (or GED). A two-year Diploma or Certificate in a related field (e.g., Business Administration, Accounting, or Supply Chain Management) is preferred
- A minimum of three (3) years of progressively responsible administrative, inventory control, or financial reconciliation experience.

Experience in a high-volume fleet, logistics, or asset management environment is highly desirable

- Direct proficiency in enterprise applications including SAP Ariba, SAP ECC, and M5

- Proficiency with technology platforms including Google Workspace and MS Office
- A good understanding of procurement, contract management, and supply chain principles would be an asset





- Demonstrated experience in managing high-volume workload under strict timelines and deadlines

Skills required for success

- Ability to resolve complex financial, system, and inventory errors using strong analytical judgment

- High level of accuracy in reconciling large volumes of daily transactions and managing sensitive data

- Strong verbal and written skills to liaise with internal departments, external vendors, and contractors

- Demonstrated ability to coordinate time-sensitive tasks under pressure, including emergency fuel ordering and maintenance dispatch

- Proven ability to handle sensitive information with discretion

- Skill in managing vendor interactions and contributing process insights for onboarding and contract updates

- Alignment to our Cultural Commitments and Leadership Competencies ( https://bit.ly/4brRrXm )

- Embracing a culture of equity, diversity, reconciliation and inclusion

The City of Edmonton values applicants with a diverse range of skills, experiences and competencies, and encourages you to apply. We strive to provide reasonable access and accommodations throughout the recruitment process. To request an accommodation, please contact [email protected] . Learn more about our benefits https://bit.ly/COEbenefits .

1 permanent full-time position

Hours of Work: 33.75 hours per week

Salary Range: $30.315 - $38.012 (Hourly); $53,407.450 - $66,967.640 (Annually)

Recruitment Consultant: NC / SO

Edmonton rests in the heart of Treaty Six territory in Alberta and the homelands of the Metis Nation

📌 Clerk III (Edmonton)
🏢 City of Edmonton
📍 Edmonton