Position Summary

We are looking for an experienced Administrative Assistant to be the supportive force to support our senior leadership team. While being exceptionally organized, the ideal candidate must be independently motivated to solve problems, have excellent communication skills and meticulous attention to detail while maintaining strict confidentiality.

Key Responsibilities Welcome guests and handle customer inquiries professionally, in person & via phone

Manage office services including filing, supply inventory

Help with various administrative and office duties and special projects as assigned

Organize, schedule, and prepare executive meetings and agendas Plan and coordinate corporate and customer events

Arrange corporate travel and accommodations

Ensure security, integrity, and confidentiality of sensitive information and data

Coordinate onsite office equipment requirements with IT consultants

Record minutes and prepare, draft, proofread and execute accurate correspondence including PowerPoint presentations and internal announcements in support of leadership objectives

Prepare for meetings by reading, researching, collecting and analyzing information in advance

Coordinate executive schedules and calendars and appointments

Prepare monthly expense reports and track payments for Leadership team

Manage corporate social media and marketing responsibilities





Other tasks as needed and/or assigned Skills and Qualifications Degree or Diploma in Business Administration or combination of education and experience

Ability to communicate effectively and professionally at all levels within the organization

Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)

Can decipher priorities and make sound judgment calls as/when needed

Ability to think outside of the box with a sense of urgency and autonomy

Flexibility as dictated by the needs of business for projects and meetings

Experience supporting Senior Teams Benefits Health perks - including drug coverage, practitioner, dental, vision, disability, and life insurance. Retirement savings (pension or other) are provided. Perks - Company discounts (mobile phone, gym membership, etc.), training programs and opportunities for career advancement, group events, and more If you feel we are a good fit for your career goals and skillset, we invite you to apply and look forward to reviewing your application.

As part of the GMS Inc. family of companies, you can launch your career with a North American building materials distributor and discover opportunities for growth and advancement. We value our team members and believe them to be our greatest assets. As such, we invest in training and strive to provide a work-life balance.

We are an equal opportunity employer.

📌 Corporate - Administrative Assistant - CN (Calgary)
🏢 Shoemaker Drywall Supplies
📍 Calgary