Manage a high-volume shared email inbox, monitoring, organizing, prioritizing, and responding to inquiries in a timely and professional manner. Serve as a key point of contact for internal and external stakeholders regarding event services and related inquiries. Respond to a high volume of telephone and email inquiries, providing accurate information and ensuring requests are followed through to resolution.

Coordinate communication between internal teams, event organizers, clients, vendors, and other external stakeholders. Prepare, format, and organize a variety of documents, correspondence, reports, forms, and event-related materials. Maintain accurate records, documentation, and information related to events and service requests.

Assist with the administrative coordination of event-related activities and services. Provide professional, courteous, and solutions-oriented customer service at all times. Support the Events Services team with additional administrative duties and projects as required. 2+ years of experience in an administrative, customer service, coordination, or similar role. ~ Exceptional customer service skills with a professional and approachable manner. ~ Strong organizational and time-management skills, with the ability to prioritize competing demands ~ Ability to manage a high volume of email and telephone inquiries while maintaining a high standard of service. ~ Strong proficiency with Microsoft Office, Outlook, Word, Excel, and other standard administrative systems. ~ Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations,



as well as other business and organizational needs.

With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision advantages as well as the company’s 401(k) retirement plan. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers.

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law. Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates,



and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations.

If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact [email protected] . For residents of Ontario, Canada: Based on Highspring’s discussions with its Client, Highspring’s understanding is that this position for employment is a current vacancy (either through Highspring as a contractor or with the client directly). Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.

California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here . Virginia residents may access our state specific policies here . Residents of all other states may access our policies here .

Canadian residents may access our policies in English here and in French here . Residents of countries governed by GDPR may access our policies here . Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. the individual’s skill sets, experience and training; office location and other geographic considerations; With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure.

The individual may also be eligible for discretionary bonuses.

📌 Events Services, Administrative Coordinator - 2 Month Contract (Mississauga)
🏢 Vaco by Highspring
📍 Mississauga