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Job Title: Executive Assistant

Company: Big Coat Media – Home of Love It or List It

Location: Toronto, ON

Employment Type: Full-Time, On-Site

About Big Coat Media:

Big Coat Media is a leading television production company behind the internationally acclaimed series Love It or List It. We are a fast-paced, creative team passionate about storytelling and producing high-quality lifestyle content.

Position Summary:

We’re looking for a proactive and detail-oriented Executive Assistant to support our CEO and ensure the smooth day-to-day operations of our production office. This role is ideal for someone who thrives in a quick-paced environment, is tech-savvy, and can juggle changing priorities with ease.

Key Responsibilities:

- Provide daily executive support to the CEO including calendar management, travel bookings, and meeting coordination
- Act as liaison between internal teams, external partners, and executive leadership
- Manage expense reports, petty cash, and assist with filing for accounting
- Track staff vacation and holiday schedules
- Oversee onboarding/offboarding of seasonal staff




- Maintain office operations: IT requests, workspace setup, office supply management
- Coordinate office maintenance, repairs, cleaning services, and snow removal
- Maintain digital and physical filing systems (Dropbox, shared drives, etc.)
- Update company website with current show information
- Create and schedule social media content (Facebook, Instagram, Linktree)
- Support internal communication and team event coordination
- Perform other administrative and ad hoc duties as required to support the CEO and overall production operations

Skills & Qualifications:

- 2+ years in an administrative or executive support role
- Strong organizational and multitasking abilities
- Excellent written and verbal communication skills
- Proven discretion and attention to detail
- Tech-savvy and quick to learn new systems and platforms
- Proficiency in Microsoft Office, Google Suite, Dropbox, and Canva
- Comfortable adjusting to shifting priorities and tight deadlines
- Experience in media or television production is a strong asset

📌 Executive Assistant (Toronto)
🏢 Big Coat Productions
📍 Toronto