Job Summary

We are seeking a proactive and highly organized Executive Assistant to provide administrative support to senior leadership. This dynamic role requires a detail-oriented skilled who thrives in a fast-paced environment, demonstrating exceptional communication skills, technical proficiency, and a passion for streamlining operations.

As an integral part of our team, you will manage schedules, coordinate meetings, handle client correspondence, and ensure the smooth functioning of daily activities. Your energetic approach and dedication will empower our executives to focus on strategic priorities while you manage essential administrative tasks with precision and enthusiasm.

Duties

- Manage and maintain executive calendars using Microsoft Outlook Calendar, scheduling appointments, meetings, and travel arrangements efficiently.
- Handle incoming calls with professionalism and courtesy, utilizing multi-line phone systems and practicing excellent phone etiquette.
- Prepare, proofread, and organize client correspondence, reports, presentations, and other documents with attention to detail using Microsoft Office and Google Workspace tools.
- Perform data entry, filing, and record keeping tasks accurately within various systems such as QuickBooks, SharePoint, OneDrive, or DocuSign.
- Coordinate meetings by booking venues or virtual platforms, preparing agendas, taking minutes, and distributing follow-up actioned materials promptly.
- Maintain organized files—both digital and physical—and ensure confidentiality of sensitive information at all times.
- Support the Director of Operations, managing office supplies inventory,



and overseeing general clerical duties to keep the office running smoothly.

Skills

- Proven experience with office management including clerical tasks, data entry, filing, and front desk responsibilities.
- Strong organizational skills with the ability to prioritize tasks effectively in a busy environment.
- Excellent communication skills—both written and verbal—with qualified phone and email etiquette.
- Proficiency in Microsoft Office Suite (Word, Excel PowerPoint), Google Workspace (Gmail, Drive), QuickBooks for bookkeeping tasks, and familiarity with multi-line phone systems.
- Demonstrated ability to proofread professional documents meticulously and handle confidential information discreetly.
- Experience with calendar management tools such as Microsoft Outlook Calendar.
- Knowledge of DocuSign or similar electronic signature platforms for document processing.
- Ability to perform typing quickly and accurately while maintaining attention to detail.
- Basic understanding of customer service principles to assist clients or internal teams effectively.

Join us as an Executive Assistant where your energetic drive and meticulous approach will make a meaningful impact! We value your expertise in office administration and look forward to supporting your professional growth in a vibrant work environment dedicated to excellence.

Pay: $23.00-$30.00 per hour

Benefits

- Casual dress
- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Adaptable schedule
- Vision care
- Wellness program
- Work from home

Work Location: Remote

📌 Executive Assistant (Canada)
🏢 Westbridge Ventures Canada
📍 Canada