Overview

We are seeking a dynamic and highly organized Executive Assistant to support our leadership team and ensure smooth daily operations. This role offers an exciting opportunity to be the backbone of an energetic, fast-paced organization, providing essential administrative support that drives productivity and efficiency. The ideal candidate will demonstrate exceptional organizational skills, a proactive attitude, and a passion for delivering outstanding customer service.

Your expertise in managing schedules, handling in-bound client correspondence, and maintaining meticulous records will be vital to our success.

Duties

- Manage and coordinate complex calendars using Microsoft Outlook Calendar, scheduling meetings, appointments, and travel arrangements with precision.
- Handle incoming calls with professionalism and courtesy, utilizing multi-line phone systems and practicing excellent phone etiquette.
- Prepare, proofread, and edit correspondence, reports, and documents to ensure clarity and accuracy.
- Perform data entry tasks with speed and accuracy using Microsoft Office applications and Google Workspace tools.
- Maintain organized filing systems—both physical and digital—ensuring easy retrieval of important legal documents.
- Support front desk operations, managing phone inquiries, and ensuring a welcoming workplace.
- Utilize DocuSign, SharePoint, QuickBooks, and OneDrive
- Provide administrative support for special projects,



including proofreading materials and coordinating logistics as needed.
- Demonstrate excellent office experience by managing supplies, organizing meetings, and supporting team members with clerical tasks.

Requirements

- Proven administrative experience in an office setting with strong organizational skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Gmail, Drive), and Microsoft Outlook Calendar.
- Strong typing skills with high accuracy for data entry tasks.
- Excellent phone etiquette skills with experience handling multi-line phone systems.
- Demonstrated ability to manage multiple priorities efficiently in a fast-paced environment.
- Attention to detail for proofreading documents and maintaining accurate records.
- Familiarity with office equipment such as filing systems, printers, scanners, and front desk operations.
- Ability to work independently while collaborating effectively within a team environment.

Join us as an Executive Assistant where your organizational prowess will empower our leadership team to focus on strategic initiatives while you keep the wheels turning smoothly!

Pay: $23.00-$30.00 per hour

Benefits

- Casual dress
- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Flexible schedule
- Life insurance
- Vision care
- Wellness program

Work Location: Remote

📌 Executive Assistant (Canada)
🏢 Westbridge Canada
📍 Canada