- A love for coordinating everything and anything
- A knack for turning ambiguity into clarity
- An instinct to orchestrate fast-moving pieces.

Scope: What this role entails

Mission

Deliver exceptional client experiences through operational excellence, bringing clarity, structure, and accountability to every project while enabling teams to do their best work.

Responsibilities

- Support Project Managers in planning, coordinating, and executing client projects from kickoff through delivery.
- Create and maintain project plans, schedules, timelines, task lists, and project documentation.
- Develop a strong understanding of client objectives, project requirements, and team workflows to effectively support project delivery.
- Support Project Managers, Account Directors, and Creative Leads in coordinating project scope, priorities, timelines, and deliverables.
- Track project progress, monitor milestones, and escalation potential risks, blockers, or scope changes when appropriate.
- Capture meeting notes, action items, and follow up to ensure accountability across project teams.
- Coordinate project kickoffs, status meetings, reviews, and retrospectives to keep projects organized and on schedule.
- Maintain accurate project documentation and ensure information is organized, current, and easily accessible.
- Work closely with Creative Operations and Project Managers to coordinate schedules, resources, and project assignments.
- Assist with project reporting, time tracking, status updates, and operational administration.
- Build strong working relationships across cross‑functional teams while contributing to continuous improvements in processes and communication.




- Take ownership of assigned workstreams while supporting Project Managers in delivering successful projects and exceptional client experiences.

Rewards

- Full‑time hybrid role with a minimum of three days per week in our Toronto office.
- Starting salary between $48,000–$65,000 , based on capability and experience.
- Ongoing support for personal and professional development.
- Increasing responsibility and opportunities for growth opportunities.
- Comprehensive benefits package including health, dental, vision, wellness, and family coverage.
- Paid vacation, holidays, sick days, and wellness days.
- Warm office environment with designated desks and a fully stocked kitchen.
- And more to support the whole you.

Casting Criteria

Culture Alignment: How we expect everyone on our team to show up

- Team player in it for the long game.
- Lifelong learner exemplifying a growth mindset.
- Pursue personal and professional development while supporting others in theirs.
- Exemplify the company’s core values: Health. Wisdom. Teamwork.
- Aim for excellence and keep raising the bar.
- Prefer open, direct, and frequent communication and feedback.
- Embrace the messy reality of life and work with optimism and responsibility.
- Embody a strong back, soft front, open mind, light heart, high EQ, and enduring grit.

Competency + Proficiency: What it takes to rock this role





- Exceptional organizational skills with strong attention to detail.
- Ability to coordinate multiple projects and competing priorities in a fast‑paced agency environment.
- Solid communication and relationship‑building skills with clients, teammates, partners, and vendors.
- Ability to identify issues early, solve problems, and keep projects moving forward.
- Comfortable working in ambiguity while maintaining organization and momentum.
- Collaborative, proactive, accountable, and eager to learn.
- Passion for project coordination and a desire to grow into a Project Manager role.

Suitability: How to qualify for this role.

Show us your capability and sensibility.

Must‑haves

- Minimum 1-3 years of project coordination experience within a creative, branding, marketing, advertising, or experiential agency. Agency experience is required.
- Proven success coordinating client‑facing projects from scope through delivery in a fast‑paced agency environment.
- Strong capability to plan, prioritize, schedule, and orchestrate multiple stakeholders simultaneously.
- Strong communication skills (written, verbal, and interpersonal).
- Proficiency in modern project management tools (Asana or equivalent).
- Proficiency with Google Workspace (Drive, Calendar, Docs, Sheets, Slides, etc.).

Nice‑to‑haves

- Experience in B2B enterprise marketing and communications.
- Background in creative, marketing, business strategy, or B2B marketing.
- Experience supporting conferences, trade shows, executive events, or experiential activations.
- Interest in growing into a Project Manager role.

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📌 Project Coordinator (Toronto)
🏢 Pixel Dreams
📍 Toronto