Make your work matter.

We're looking for a highly organized, detail-oriented Financial & Operations Administrator who wants more than just another accounting job. This is a new role for OSH and is an opportunity to play a key role in an organization that provides critical support to women and children while helping ensure every dollar, every process and every decision supports our mission.

Based in Carbonear, you'll become an integral member of a small, collaborative leadership team where your work will have a direct impact. If you enjoy balancing finance with operations, thrive in a role where no two days are exactly alike, and want to contribute to something meaningful, we'd love to hear from you.

Why Join O'Shaughnessy House?

- Make a meaningful difference in your community every day.
- Join a respected non-profit organization with a strong reputation.
- Enjoy a diverse role combining accounting, payroll, administration and operational support.
- Work closely with the Executive Director and leadership team.
- Contribute ideas that improve processes and strengthen the organization.
- Be part of a supportive, collaborative workplace where your expertise is valued.

What You'll Do

You'll be responsible for the daily financial and administrative operations of O'Shaughnessy House, ensuring accurate financial management while supporting the smooth operation of the organization.

Your responsibilities will include

Financial Management

- Maintaining accurate accounting records and general ledger entries.
- Processing accounts payable, accounts receivable and payroll.
- Completing monthly reconciliations, including bank accounts, credit cards and petty cash.
- Preparing deposits, cheques and financial disbursements.
- Managing statutory reporting, including HST, CRA remittances and Records of Employment.
- Preparing monthly financial statements and management reports.
- Supporting annual budgeting, audits and year-end reporting.
- Monitoring grants, restricted funding and organizational assets.




- Providing financial analysis to support organizational decision-making.
- Working collaboratively with external accountants, auditors and Board representatives.

Operations & Administration

- Supporting staff scheduling coordination and leave tracking.
- Providing administrative support to the Executive Director and leadership team.
- Processing donations and communicating with donors.
- Assisting with fundraising administration
- Supporting office administration, document management and organizational communications.
- Contributing to continuous improvement initiatives and special projects.

What You'll Bring

You're organized, dependable and enjoy taking ownership of your work. If you have experience in accounting or financial administration and enjoy supporting a mission that makes a difference, we'd love to hear from you.

You'll ideally have

- Diploma in Accounting, Business Administration or a related field (or an equivalent combination of education and experience).
- 3–5 years of accounting or financial administration experience.
- Experience with accounting software, payroll and Microsoft 365.
- Strong attention to detail, sound judgment and excellent organizational skills.
- The ability to manage competing priorities while maintaining professionalism and confidentiality.

Experience working in a non-profit or unionized environment would be considered an asset.

Looking Beyond the Résumé

We're looking for someone who is curious, reliable and enjoys being part of a team. Someone who sees opportunities to improve processes, takes pride in accuracy and understands that great organizations are built on solid operational foundations.

If that sounds like you, we'd love to hear from you.

Apply Today

Please submit your résumé and a cover letter outlining your qualifications and interest in the position.

We thank all applicants for their interest. Only those selected for an interview will be contacted.

O'Shaughnessy House is committed to fostering an inclusive, respectful and diverse workplace. Accommodations are available throughout the recruitment process upon request.

Benefits

- Casual dress
- On-site parking

Work Location: In person

📌 Financial & Operations Administrator (Carbonear)
🏢 O'Shaughnessy House
📍 Carbonear