Marketing & Program Coordinator

Organization: Canadian Women in Action (BCW)

Location: Calgary, AB

Employment Type: 30 hours/week

About Canadian Women in Action (BCW)

Canadian Women in Action (BCW) is a community-based organization dedicated to empowering Black women and underserved communities through entrepreneurship, economic development, workforce integration, and community capacity-building programs. BCW provides business advisory services, skilled training, access to funding opportunities, and strategic partnerships that help entrepreneurs and professionals succeed.

About the RoleBCW is looking for an organized, detail-oriented Marketing & Program Coordinator to support our marketing efforts and help deliver our programs and events. This role blends communications work with hands-on program coordination, stakeholder liaison, and reporting.

Marketing & Communications

- Draft and schedule marketing content (emails, newsletters, website updates)
- Coordinate social media content across platforms (Instagram, LinkedIn, Facebook)
- Create content such as videos and posters for each of our different programs, and ensure timely posting across all platforms
- Support promotion of programs, events, and initiatives
- Maintain brand consistency across all communications
- Coordinate with external designers or communications specialists as needed
- Prepare simple marketing materials (flyers, posters, digital assets, videos, reels) for approval
- Update website and social media platforms

Note: Public-facing materials require leadership approval before publication. Program Coordination & Delivery

- Support planning, coordination, and delivery of programs and events
- Assist with participant recruitment, registration, and onboarding
- Maintain program schedules, calendars, and logistics
- Coordinate facilitators, speakers, and partners
- Support delivery of workshops, training sessions, and community events




- Track attendance and participation data
- Assess and develop key processes for quality programming

Stakeholder & Partner Support
- Liaise with partners, vendors, and service providers
- Draft routine emails and follow-ups with participants and partners
- Support community outreach and engagement activities
- Maintain contact lists and stakeholder databases

Reporting & Documentation
- Collect and organize program data for reporting
- Support preparation of internal and funder reports
- Maintain organized records (program files, communications, attendance)
- Document activities, outcomes, and lessons learned

Administrative Support
- Support scheduling and meeting coordination
- Assist with invoicing, expense tracking, and basic budget support (as directed)
- Maintain shared folders and internal documents
- Use productivity tools (including ChatGPT) to support drafting and documentation

Other Duties
- May be asked to support other duties and tasks as assigned by leadership or as organizational needs arise

Experience & Qualifications
- 2+ years of experience in marketing, communications, or program/event coordination
- Diploma or degree in Marketing, Communications, Business, or a related field (or equivalent experience)
- Demonstrated experience managing social media accounts and creating content for a brand or organization
- Proficiency with design tools such as Canva (experience with Adobe Suite an asset)
- Experience with short-form video creation and editing (reels/TikToks)
- Working knowledge of scheduling/productivity tools (e.g., Meta Business Suite, Google Workspace, ChatGPT)
- Strong written and verbal communication skills
- French proficiency is an asset
- Excellent organizational skills with the ability to manage multiple programs and deadlines simultaneously

How to ApplyPlease send your resume and cover letter to [email protected], with "Marketing & Program Coordinator" in the subject line.

📌 Marketing & Program Coordinator (Calgary)
🏢 BCW in Action
📍 Calgary