Job Overview

We are seeking a professional and organized Administrative Assistant/Receptionist to join our team. This role is vital in ensuring smooth office operations, providing exceptional customer service, and supporting administrative functions. The ideal candidate will have robust clerical skills, proficiency with office software, and excellent communication abilities. Experience in medical or dental offices is a plus, but not required. This position offers an prospect to work in a dynamic environment where organizational skills and attention to detail are highly valued.

Duties
Greet visitors and clients at the front desk with professionalism and courtesy
Manage multi-line phone systems, screen calls, and direct inquiries appropriately
Perform data entry tasks accurately using Microsoft Office, Google Workspace, and QuickBooks
Maintain organized filing systems both electronically and physically
Assist with appointment scheduling, calendar management, and appointment confirmations
Handle incoming and outgoing correspondence, including emails and mail processing
Support bookkeeping activities such as invoicing and record keeping




Provide customer support by addressing inquiries and resolving issues efficiently
Proofread documents for accuracy and clarity before distribution
Support other administrative tasks as needed to ensure office efficiency

Requirements
Proven clerical or administrative experience, preferably in a medical or dental office setting
Strong computer skills with proficiency in Microsoft Office (Word, Excel), Google Workspace, and QuickBooks
Excellent organizational skills with the ability to multitask effectively in a quick-paced environment
Exceptional phone etiquette with experience managing multi-line phone systems
Accurate data entry skills with attention to detail and proofreading ability
Strong customer service orientation with professional communication skills
Ability to handle filing systems efficiently and maintain confidentiality of sensitive information
Experience with medical or dental office procedures is a plus but not mandatory
High school diploma or equivalent required; additional administrative training or certification is advantageous

Pay: $20.00-$21.00 per hour

Work Location: In person

📌 Administrative Assistant/receptionist Surrey
🏢 Western Immigration Consultants
📍 Surrey