Office Coordinator The Office Coordinator is responsible for the day-to-day administration and smooth operation of the office. This role provides administrative, logistical, and facilities support to ensure employees have the resources they need while maintaining an organized, effective, and welcoming workplace.

Key Responsibilities

- Coordinate employee travel, including flights, accommodations, and transportation.
- Manage shipping, courier services, airport pickups, and office errands.
- Process receipts, prepare invoices for payment, and maintain administrative records.
- Prepare and manage rental agreements.
- Coordinate office events, including birthdays, work anniversaries, and team celebrations.
- Prepare and organize field equipment and supplies for projects.
- Maintain clean, organized office, storage, and field equipment areas.
- Coordinate office maintenance, repairs, renovations, and contractor scheduling.
- Manage office and kitchen supplies, including groceries and refreshments.
- Oversee company rental accommodations, including inspections, preparation for guests, and coordination of cleaning services.
- Maintaining asset inventory (including IT).




- Assist IT manager with local emergency management including security cameras, files, and tech issues.

Qualifications

- Strong organizational and multitasking skills.
- Excellent communication and customer service abilities.
- Proficiency with Microsoft Office and general office software.
- Valid driver's license with the ability to travel locally as required.
- Ability to work independently and manage competing priorities.

Hours: Full-Time (approximately 35-40 hours per week)

Compensation: Based on experience

Ideal Candidate Traits:

- Detail-oriented
- Reliable and consistent
- Comfortable with repetitive tasks
- Good communication skills
- Able to follow systems and procedures
- Not afraid to ask questions when unsure

Please send cover letter and resume to [email protected]

Thank you for your interest in joining our team. Due to the number of applications we receive, only candidates selected for an interview will be contacted.

Pay: $25.00-$30.00 per hour

Work Location: In person

📌 Office Coordinator (Whitehorse)
🏢 Core Geoscience Services
📍 Whitehorse