Office & Operations Assistant

Location: Mississauga, ON – Winston Churchill Blvd & Highway 403 area

Schedule: Monday to Friday, 8:00 AM – 4:30 PM

Work Arrangement: In-office

Job Type: Full-time

About the Role

Hot Freight International is looking for an Office & Operations Assistant to join our team in Mississauga.

This is a diverse, hands-on office position for someone who is organized, dependable, comfortable with computers, and enjoys helping wherever needed.

You will assist with the day-to-day administrative functions of our office, including data entry, filing, scheduling, follow-ups, customer communication, and a variety of other tasks that help keep the business running smoothly.

No logistics or transportation experience is required. You do not need to know the freight industry coming into the role. We will teach you the logistics side of the business and our internal systems. We're more interested in finding someone who is organized, capable, learns quickly, and takes pride in doing things properly.

What You'll Be Doing

Your day-to-day responsibilities will vary, but may include:

- Entering and updating information in our computer systems
- Data entry and maintaining accurate records
- Filing and organizing documents
- Sending follow-up emails and making occasional phone calls
- Communicating with customers, suppliers, and service providers when required
- Helping schedule appointments and coordinate day-to-day activities
- Preparing paperwork and documents
- Updating spreadsheets and internal records
- Assisting with customer and order information
- Helping keep the office organized
- Running occasional local errands
- Assisting different members of the team with administrative tasks
- Learning basic logistics and shipping processes
- Taking on other tasks as needed to help keep the office running smoothly

What We're Looking For

We're looking for someone who:

- Is organized and pays attention to detail




- Is comfortable using computers and learning new software
- Can manage multiple tasks and stay organized
- Communicates clearly and professionally
- Is dependable and takes initiative
- Can work independently but also enjoys being part of a team
- Is willing to learn and isn't afraid to ask questions
- Has a positive, helpful attitude
- Takes pride in getting things done

Previous office, administrative, customer service, reception, or data-entry experience is an asset, but we're open to the right person.

Logistics Experience Is NOT Required

You do not need previous experience in freight, transportation, trucking, or logistics.

We are hiring for the person and their ability to work, not simply their industry experience. If you're organized, computer-savvy, good with people, and someone who can be counted on to get things done, we'd like to hear from you.

Why Join Hot Freight?

We're a privately owned company where things move quickly and everyone plays an important role. This isn't a position where you'll be doing the exact same task all day, every day.

You'll have the opportunity to learn different parts of the business, work closely with our team, and take on more responsibility as you become comfortable in the role.

If you're the type of person who likes to stay busy, solve problems, help people, and keep things organized, this could be a great fit.

How to Apply

Please email your resume along with a brief introduction telling us a little about yourself and why you think you'd be a good fit for the role.

Email: [email protected]

Please apply by email only. We kindly ask that applicants do not call or visit our office regarding this position. Candidates selected for an interview will be contacted directly.

We look forward to hearing from you!

Pay: $24.00-$28.00 per hour

Benefits

- Casual dress
- Company events
- Dental care
- Extended health care
- On-site parking
- Paid time off
- Vision care

Work Location: In person

📌 Office & Operations Assistant (Mississauga)
🏢 Hot Freight International
📍 Mississauga